The Maternity Leave Notice Letter is a crucial document required in the Malaysian employment context to formally initiate and document maternity leave arrangements. This document is necessary when a female employee needs to notify her employer of her pregnancy and intention to take maternity leave, as mandated by the Employment Act 1955 (as amended in 2022). The letter should be submitted at least 60 days before the expected delivery date where possible, documenting the 98-day statutory maternity leave period. It serves multiple purposes: legal compliance, clear communication of dates and arrangements, documentation for HR records, and establishment of handover planning. The document is designed to protect both employer and employee interests while ensuring smooth workflow transition during the leave period.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Maternity Leave Notice
3. Employee Information: Employee name, ID, position, department, and length of service
4. Pregnancy Details: Expected date of delivery and intended start date of maternity leave
5. Leave Duration: Specification of the 98-day maternity leave period as per Malaysian law
6. Return to Work Date: Expected date of return to work after maternity leave
7. Contact Information: Employee's contact details during the leave period
8. Handover Arrangements: Brief outline of work handover plans
9. Signature Block: Employee's signature, date, and acknowledgment
1. Additional Leave Request: Request for additional unpaid leave beyond the statutory 98 days if needed
2. Flexible Work Arrangements: Request for flexible working arrangements upon return if applicable
3. Medical Complications: Information about any medical complications requiring special consideration
4. Benefits Continuation: Details about continuation of benefits during leave period if not standard
5. Multiple Birth Information: Additional information in case of multiple pregnancies
1. Medical Certificate: Doctor's confirmation of pregnancy and expected delivery date
2. Handover Document: Detailed list of ongoing projects and responsibilities to be handed over
3. Company Maternity Policy: Copy of relevant company policy for reference
4. Emergency Contact Form: Form with emergency contact details during maternity leave
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Banking and Financial Services
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Manufacturing
Retail and Consumer
Healthcare
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Professional Services
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Hospitality and Tourism
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Energy and Utilities
Transportation and Logistics
Media and Entertainment
Non-Profit Organizations
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Relevant Teams
Human Resources
Legal
Compliance
Operations
Administration
Employee Relations
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Relevant Roles
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HR Executive
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Benefits Coordinator
HR Business Partner
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