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The Quit Notice Letter is a fundamental employment document used in the Malaysian employment context when an employee decides to voluntarily terminate their employment. This document must align with the requirements set forth in the Malaysian Employment Act 1955 and related employment regulations. The letter serves multiple purposes: it formally communicates the employee's intention to resign, establishes the notice period commencement date, confirms the last working day, and creates a formal record of the employment termination process. A properly drafted Quit Notice Letter helps ensure compliance with legal requirements, maintains professional relationships, and facilitates a smooth transition process. The document is particularly important as it triggers various administrative processes including final settlement calculations, handover planning, and employment clearance procedures.

1. Date and Address Block: Current date and formal address block including both employee's and employer's details

2. Subject Line: Clear indication that this is a resignation letter

3. Formal Declaration of Resignation: Clear statement of intention to resign from the position

4. Notice Period Statement: Specification of the notice period being served and the intended last day of employment

5. Gratitude and Professional Closure: Expression of appreciation for opportunities and professional statement about completing remaining responsibilities