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A Record of Employment Letter is a crucial document in the Malaysian employment landscape, used to formally verify and document an individual's employment status and history with an organization. This document is commonly required for various purposes, including job applications, visa processing, financial applications, or legal proceedings. The letter must comply with Malaysian employment regulations, particularly the Employment Act 1955, and typically includes essential information such as employment duration, position details, and employment status. It serves as an official record that can be presented to third parties requiring verification of employment details. The document's format and content should align with Malaysian business practices while maintaining professional standards and protecting both employer and employee interests.

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance

2. Addressing Information: 'To Whom It May Concern' or specific addressee details

3. Employee Identification: Full name, NRIC/passport number, and other identifying information of the employee

4. Employment Duration: Start date and end date (if applicable) of employment

5. Position Details: Job title(s), department(s), and reporting structure

6. Employment Status: Whether permanent, contract, or temporary, and full-time/part-time status

7. Verification Statement: Confirmation of employment relationship

8. Signatory Block: Name, position, and signature of authorized company representative