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Recruitment Agency Agreement With Client for Malaysia

Recruitment Agency Agreement With Client Template for Malaysia

A comprehensive legal agreement governed by Malaysian law that establishes the terms and conditions between a recruitment agency and its client company for the provision of recruitment services. The agreement complies with Malaysian employment legislation, including the Employment Act 1955 and Private Employment Agencies Act 1981, and covers essential elements such as service scope, fees, confidentiality, data protection, and compliance requirements. It provides a framework for the recruitment process, defines responsibilities of both parties, and includes provisions for candidate guarantees, payment terms, and dispute resolution mechanisms under Malaysian jurisdiction.

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Recruitment Agency Agreement With Client

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What is a Recruitment Agency Agreement With Client?

The Recruitment Agency Agreement With Client is essential for businesses operating in Malaysia that engage external recruitment services to source and place candidates. This agreement is designed to comply with Malaysian employment laws, including the Employment Act 1955 and Private Employment Agencies Act 1981, while protecting both the recruitment agency's and client's interests. It becomes necessary when a company requires professional recruitment services and wants to formalize the relationship with clear terms, responsibilities, and service standards. The document typically includes detailed provisions for recruitment processes, fee structures, candidate guarantees, confidentiality obligations, and data protection requirements specific to the Malaysian context. It's particularly important for companies expanding their workforce or requiring specialized talent acquisition services while ensuring compliance with local regulatory requirements.

What sections should be included in a Recruitment Agency Agreement With Client?

1. Parties: Identifies the recruitment agency and the client company, including full legal names and registered addresses

2. Background: Explains the context of the agreement and the parties' intentions

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Details the recruitment services to be provided by the agency

5. Agency Obligations: Specifies the recruitment agency's responsibilities and service standards

6. Client Obligations: Outlines the client's responsibilities in the recruitment process

7. Fees and Payment Terms: Details the fee structure, payment schedule, and invoicing process

8. Confidentiality: Addresses the handling of confidential information and trade secrets

9. Data Protection: Ensures compliance with Malaysian Personal Data Protection Act requirements

10. Warranties and Representations: States the guarantees provided by both parties

11. Liability and Indemnification: Sets out liability limitations and indemnification obligations

12. Term and Termination: Specifies contract duration and termination provisions

13. General Provisions: Includes standard legal clauses like governing law, notices, and amendment procedures

What sections are optional to include in a Recruitment Agency Agreement With Client?

1. Foreign Worker Recruitment: Include when services involve recruiting foreign workers, addressing Immigration Act compliance

2. Volume Discounts: Include when offering tiered pricing based on recruitment volume

3. Replacement Guarantee: Include when offering guarantees for replaced candidates within a specific period

4. Multiple Location Services: Include when recruitment services cover multiple client locations

5. Exclusivity Provisions: Include when the agreement is exclusive for certain positions or locations

6. Training and Onboarding Support: Include when the agency provides additional onboarding services

7. Background Check Services: Include when the agency handles background screening

8. Accommodation Services: Include when the agency assists with worker accommodation arrangements

What schedules should be included in a Recruitment Agency Agreement With Client?

1. Schedule 1 - Service Specifications: Detailed description of recruitment services, processes, and methodologies

2. Schedule 2 - Fee Structure: Comprehensive breakdown of fees, charges, and payment terms

3. Schedule 3 - Service Level Agreement: Specific performance metrics and service standards

4. Schedule 4 - Required Documentation: List of documents required from candidates and clients

5. Schedule 5 - Approved Job Categories: Categories of positions the agency will recruit for

6. Appendix A - Standard Forms: Templates for job orders, candidate submissions, and other standard forms

7. Appendix B - Compliance Checklist: Checklist ensuring compliance with Malaysian employment laws

8. Appendix C - Data Protection Protocols: Detailed procedures for handling personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Document Type

Agency Agreement

Cost

Free to use
Relevant legal definitions

























Clauses






























Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Construction

Oil and Gas

Professional Services

Retail

Education

Hospitality

Logistics

Telecommunications

Relevant Teams

Human Resources

Legal

Procurement

Operations

Finance

Compliance

Executive Leadership

Administration

Relevant Roles

HR Director

HR Manager

Talent Acquisition Manager

Legal Counsel

Procurement Manager

Operations Director

Chief Human Resources Officer

Recruitment Manager

Compliance Officer

Finance Director

Managing Director

Business Unit Head

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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