The Resignation Offer Letter is a crucial document in Malaysian employment relations that formally initiates the process of voluntary employment termination. It serves as official documentation of an employee's intention to end their employment relationship and must comply with Malaysian employment legislation, particularly the Employment Act 1955. This document is typically used when an employee has decided to leave their position voluntarily and needs to provide formal notice to their employer. The letter should include key information such as the intended last day of work, notice period compliance, and any relevant handover arrangements. The format and content may vary depending on the employee's position, industry, and specific circumstances, but must always meet the minimum legal requirements under Malaysian law.
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1. Letter Header: Formal business letter header including date, recipient's name, title, and company address
2. Subject Line: Clear indication that this is a resignation letter
3. Opening Statement: Formal declaration of intention to resign from the position
4. Notice Period: Specification of the notice period and proposed last working day
5. Current Projects/Handover: Brief overview of current responsibilities and handover arrangements
6. Closing Statement: Professional expression of gratitude and well-wishes
7. Signature Block: Full name, current position, and contact information
1. Reason for Resignation: Include when it's appropriate or beneficial to share the reason for leaving
2. Transition Support: Detailed offer of assistance in training replacement or documenting procedures, relevant for senior or specialized positions
3. Non-Compete Acknowledgment: Reference to existing non-compete obligations, relevant for senior positions or when required by contract
4. Benefits and Entitlements: Discussion of outstanding benefits, relevant when there are significant benefits to be addressed
5. Exit Interview: Mention of availability for exit interview, relevant when company policy requires it
1. Handover Checklist: Detailed list of ongoing projects, responsibilities, and key contacts
2. Company Property List: Inventory of company assets to be returned
3. Outstanding Benefits Statement: Summary of pending payments, unused leave, and other benefits to be settled
Relevant legal definitions
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Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Telecommunications
Energy
Transportation
Public Sector
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Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Marketing
Sales
Operations
Information Technology
Research and Development
Customer Service
Administration
Product Development
Quality Assurance
Business Development
Corporate Communications
Strategy
Relevant Roles
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Managing Director
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Software Engineer
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Customer Service Representative
Technical Support Specialist
Business Development Manager
Legal Counsel
Product Manager
Data Analyst
Quality Assurance Engineer
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