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The Resignation Termination Letter is a crucial document in Malaysian employment relations that formalizes an employee's decision to end their employment voluntarily. This document must align with the requirements of the Employment Act 1955 and other relevant Malaysian employment legislation. The letter serves multiple purposes: it officially communicates the employee's intention to resign, confirms the notice period being served, outlines handover arrangements, and addresses final settlement matters. The Resignation Termination Letter should be drafted with careful attention to contractual notice periods, statutory requirements, and company policies. It's typically used when an employee decides to leave their position voluntarily and needs to provide formal written notice to their employer.

1. Letter Header: Complete contact information of both the employee and employer, including company name, address, and date

2. Formal Salutation: Appropriate greeting addressing the recipient by name and title

3. Statement of Resignation: Clear declaration of intention to resign and the effective date of resignation

4. Notice Period Confirmation: Specification of the notice period being served as per employment contract and Employment Act 1955 requirements

5. Handover Arrangements: Overview of how current responsibilities and projects will be handed over

6. Return of Company Property: Confirmation of intention to return all company assets and properties

7. Request for Documentation: Request for necessary documentation including service letter and EPF documentation

8. Closing Statement: Professional conclusion with expression of gratitude and well-wishes

9. Signature Block: Full name, signature, and employee details