The Simple Lease Termination Letter is a crucial document in Malaysian property law practice, used to formally communicate the intention to end a lease agreement. It is required when either a landlord or tenant wishes to terminate a lease, whether at the end of the term or prematurely. The document must comply with Malaysian legislation, including the National Land Code 1965 and Contracts Act 1950, and should align with the terms specified in the original lease agreement. A properly drafted Simple Lease Termination Letter helps prevent disputes by clearly documenting the termination date, move-out procedures, and financial obligations. It's particularly important in Malaysia's diverse property market, where it's used across residential, commercial, and industrial leases, providing a clear audit trail for the termination process.
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1. Date and Address Block: Current date and full address details of both landlord and tenant
2. Subject Line: Clear indication that this is a lease termination notice with reference to the property address
3. Lease Reference: Details of the original lease agreement including date of execution and parties involved
4. Termination Declaration: Clear statement of intent to terminate the lease and the effective termination date
5. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement terms
6. Property Inspection: Proposed date and time for final property inspection
7. Keys Return: Instructions regarding the return of all keys and access devices
8. Forwarding Address: Request for tenant's forwarding address for future correspondence
9. Closing: Professional closing with signature blocks for all parties
1. Security Deposit: Include when there is a security deposit to be returned, specifying the process and timeline
2. Outstanding Payments: Include when there are any pending rent payments or utility bills to be settled
3. Repairs Required: Include when specific repairs or restoration work is required before vacating
4. Early Termination Fee: Include when the termination is before the lease end date and involves early termination penalties
5. Abandonment of Property: Include instructions regarding any tenant belongings left behind, if this is a concern
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Property Condition Checklist: Form for documenting the current condition of the property
3. Utility Readings Form: Form for recording final utility meter readings
4. Outstanding Payments Statement: Detailed statement of any pending payments or refunds, if applicable
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