The Tenant Leaving Letter is a crucial document in Malaysian residential and commercial tenancy practices, required when a tenant plans to end their lease agreement and vacate a property. This formal notification, governed by Malaysian property law including the National Land Code 1965 and various state-level regulations, serves as official documentation of the tenant's intention to terminate the tenancy. The letter should be submitted within the notice period specified in the original tenancy agreement, typically ranging from one to three months. It includes essential information such as the intended vacation date, property details, and arrangements for final inspection and security deposit return. The Tenant Leaving Letter helps maintain clear communication between parties and ensures compliance with legal requirements while protecting both tenant and landlord interests under Malaysian law.
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1. Tenant's Current Contact Information: Full name, current rental address, phone number, and email address of the tenant
2. Date and Landlord's Details: Current date and full contact information of the landlord/property manager
3. Formal Notice Declaration: Clear statement of intention to terminate the tenancy and vacate the property
4. Property Address: Complete address of the rental property being vacated
5. Intended Vacation Date: Specific date when the tenant plans to move out completely
6. Notice Period Confirmation: Statement confirming compliance with the notice period required in the tenancy agreement
7. Property Inspection Request: Request for final property inspection and key handover arrangements
8. Security Deposit Return: Request for the return of security deposit and preferred method of return
1. Forwarding Address: New address for future correspondence, if already known
2. Reason for Leaving: Brief explanation of why the tenant is vacating, if relevant or required
3. Maintenance Issues: List of any existing maintenance issues that should be noted before vacancy
4. Early Termination Details: If leaving before the lease end date, acknowledgment of any early termination fees or conditions
5. Utility Transfer Information: Details about utility account transfers or final meter readings
6. Access Arrangements: Special arrangements for property viewings if required during notice period
1. Inventory Checklist: List of property fixtures and fittings to be checked during final inspection
2. Photographic Evidence: Recent photos of the property condition (if applicable)
3. Tenancy Agreement Copy: Copy of the original tenancy agreement for reference
4. Outstanding Payments Statement: List of any remaining rent or utility payments to be settled
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