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Tenant Maintenance Agreement
"I need a Tenant Maintenance Agreement for a 15-story commercial building in Kuala Lumpur, with specific provisions for elevator maintenance and a green building certification that needs to be maintained from January 2025."
1. Parties: Identifies and provides full details of the landlord and tenant, including registration/ID numbers and addresses
2. Background: Brief context about the property, existing lease agreement reference, and purpose of the maintenance agreement
3. Definitions: Defines key terms used throughout the agreement including 'maintenance', 'repairs', 'common areas', 'fixtures and fittings'
4. Scope of Maintenance: Detailed outline of maintenance activities covered under the agreement
5. Tenant's Obligations: Comprehensive list of tenant's maintenance responsibilities and standards to be maintained
6. Landlord's Obligations: Specific maintenance responsibilities retained by the landlord
7. Maintenance Standards: Required quality and standards for maintenance work and repairs
8. Inspection Rights: Landlord's rights to inspect the property and maintenance work
9. Cost Allocation: Breakdown of maintenance costs between parties and payment terms
10. Emergency Procedures: Protocols for handling emergency repairs and maintenance issues
11. Reporting Requirements: Procedures for reporting maintenance issues and documentation requirements
12. Default and Remedies: Consequences of failing to meet maintenance obligations and available remedies
13. Term and Termination: Duration of the maintenance agreement and termination conditions
14. Governing Law: Confirms Malaysian law as governing law and jurisdiction
1. Common Area Maintenance: For properties with shared facilities, detailing responsibilities for common area maintenance
2. Specialized Equipment: For properties with specific equipment requiring specialized maintenance (e.g., elevators, HVAC systems)
3. Green Building Requirements: For buildings with green certification, specifying environmental maintenance standards
4. Waste Management: For properties requiring specific waste handling procedures
5. Security System Maintenance: For properties with security systems requiring regular maintenance
6. Pest Control: For properties requiring regular pest control services
7. Landscaping: For properties with gardens or outdoor areas requiring maintenance
8. Insurance Requirements: Specific insurance requirements related to maintenance activities
1. Schedule 1 - Property Details: Detailed description of the property including floor plans and areas covered by the maintenance agreement
2. Schedule 2 - Maintenance Checklist: Comprehensive checklist of regular maintenance tasks and their frequency
3. Schedule 3 - Cost Schedule: Detailed breakdown of maintenance costs and payment responsibilities
4. Schedule 4 - Approved Contractors: List of pre-approved contractors for various maintenance tasks
5. Schedule 5 - Maintenance Standards: Detailed technical specifications and standards for maintenance work
6. Schedule 6 - Reporting Forms: Standard forms for maintenance reporting and documentation
7. Appendix A - Equipment Warranties: Copies of relevant equipment warranties and maintenance requirements
8. Appendix B - Emergency Contact List: List of emergency contacts for various maintenance issues
Authors
Real Estate
Property Management
Facilities Management
Commercial Property
Residential Property
Retail
Industrial
Hospitality
Office Space
Shopping Centers
Legal
Property Management
Facilities Management
Operations
Asset Management
Compliance
Real Estate
Administrative
Maintenance
Contract Management
Property Manager
Facilities Manager
Real Estate Manager
Building Manager
Maintenance Supervisor
Property Administrator
Legal Counsel
Asset Manager
Operations Manager
Leasing Manager
Property Owner
Building Superintendent
Compliance Officer
Contract Administrator
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