The Work Referral Letter is a crucial document in the Malaysian employment landscape, used when an employee transitions between jobs or requires formal employment verification. This document, governed by Malaysian employment law including the Employment Act 1955 and Personal Data Protection Act 2010, provides authorized representatives of former employers a structured format to share information about past employees with potential future employers. The letter typically includes verified employment details, performance assessments, and professional conduct evaluations, while carefully balancing the need for transparency with legal requirements regarding privacy and defamation. It serves as a key tool in professional development and career progression, helping employers make informed hiring decisions while protecting all parties' interests under Malaysian law.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is a reference letter for the named employee
3. Introduction: Establisher writer's identity, relationship to employee, and purpose of the letter
4. Employment Details: Confirmation of employment dates, position(s) held, and key responsibilities
5. Performance Assessment: Brief overview of the employee's general performance and key achievements
6. Professional Conduct: Statement about the employee's reliability, punctuality, and professional behavior
7. Closing Statement: Standard closing with contact information for further queries
8. Signature Block: Writer's name, position, company, and contact details
1. Specific Skills and Competencies: Detailed assessment of particular skills, used when specifically requested or for specialized positions
2. Project Highlights: Overview of significant projects handled, included when relevant to future role
3. Leadership Capabilities: Assessment of management or leadership skills, included for senior positions
4. Reason for Leaving: If appropriate and employee agrees, explanation of departure circumstances
5. Training and Development: List of completed training programs or certifications, included if relevant to future role
1. Performance Records: Copies of recent performance evaluations (if authorized)
2. Certificate of Service: Official document confirming employment duration and positions held
3. Training Certificates: Copies of relevant training or certification documents
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Technology
Manufacturing
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Public Sector
Non-Profit
Real Estate
Media & Entertainment
Relevant Teams
Human Resources
Administration
Operations
Management
Corporate Services
Employee Relations
Talent Acquisition
Personnel Management
Executive Office
Relevant Roles
Human Resources Director
HR Manager
Department Manager
Senior Manager
CEO
Managing Director
Division Head
Team Leader
Supervisor
HR Executive
Administrative Manager
Operations Manager
General Manager
Regional Manager
Branch Manager
Project Manager
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