The Affidavit of Loss Documents is a fundamental legal instrument in Nigerian jurisprudence, essential for individuals and organizations who need to formally declare the loss of important documents and seek replacements. This affidavit serves as an official sworn statement that provides protection against potential misuse of lost documents while facilitating the process of obtaining duplicates. It must be executed in compliance with Nigerian legal requirements, particularly the Oaths Act and Evidence Act, and should be sworn before a Commissioner for Oaths or Notary Public. The document is widely used across various sectors and is accepted by government authorities, financial institutions, and other organizations as a formal declaration of document loss.
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1. Title and Jurisdiction: States the type of affidavit and the jurisdiction (relevant Nigerian court or authority)
2. Deponent Information: Full details of the person making the affidavit including name, age, religion, occupation, and address
3. Document Details: Specific details of the lost document(s) including type, reference numbers, date of issuance, and issuing authority
4. Circumstances of Loss: Detailed explanation of how, when, and where the document(s) were lost or destroyed
5. Search Efforts: Description of efforts made to locate the lost document(s)
6. Non-Recovery Statement: Declaration that the document(s) have not been found despite search efforts
7. Purpose Statement: Explanation of why the affidavit is being made (e.g., to obtain replacement documents)
8. Verification Statement: Standard verification clause confirming the truth of the statements made
9. Jurat/Attestation: Official certification by the authorized officer (Commissioner for Oaths/Notary Public) including date and place of sworn statement
1. Previous Document Usage: Statement about how the lost document(s) were previously used, included when relevant to establish the document's importance
2. Police Report Reference: Details of any police report filed regarding the loss, included when a police report exists
3. Newspaper Publication: Reference to any public notice published about the loss, included when public notification has been made
4. Third Party Non-Possession: Declaration that the document has not been pledged or given to any third party, included when dealing with valuable documents or certificates
5. Indemnity Clause: Statement indemnifying the issuing authority against any misuse, included when required by specific authorities
1. Copy of Police Report: Attached copy of the police report filed regarding the loss, if available
2. Newspaper Publication Proof: Copy of newspaper advertisement declaring the loss of documents, if published
3. Identification Documents: Copies of deponent's valid identification documents
4. Supporting Documents: Any available photocopies or references to the lost documents
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Banking and Financial Services
Education
Government and Public Sector
Legal Services
Healthcare
Real Estate
Transportation
Insurance
Manufacturing
Telecommunications
Oil and Gas
Corporate Services
Retail
Relevant Teams
Legal
Compliance
Administrative Services
Corporate Secretariat
Risk Management
Human Resources
Records Management
Operations
Corporate Services
Regulatory Affairs
Security
Facilities Management
Relevant Roles
Legal Officer
Compliance Manager
Document Control Officer
Administrative Manager
Company Secretary
Risk Manager
Human Resources Manager
Records Manager
Operations Manager
Corporate Services Manager
Legal Counsel
Regulatory Affairs Officer
Office Manager
Security Officer
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