The End of Probation Period Letter is a critical employment document used in Nigerian business practice to formally communicate the outcome of an employee's probationary period. It is typically issued near the conclusion of a pre-determined probation period, which under Nigerian employment practices usually ranges from 3 to 6 months. The letter serves multiple purposes: it confirms the employee's performance evaluation results, states the decision regarding their employment status, outlines any changes to employment terms, and specifies the effective date of the status change. This document must comply with Nigerian labour laws, particularly the Labour Act Chapter 198, and should align with the organization's HR policies and the original employment contract terms. It forms part of the employee's permanent record and can be crucial in establishing employment rights and obligations.
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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is regarding completion of probation period
3. Opening Paragraph: Reference to initial employment date and probationary period duration
4. Confirmation Status: Clear statement of whether the employee has successfully completed the probation period
5. Effective Date: Specification of when permanent employment status takes effect
6. Basic Terms Confirmation: Brief reference to continuation of basic employment terms
7. Next Steps: Information about any immediate actions required from the employee
8. Closing: Congratulatory note (if successful) and signature block
1. Performance Summary: Brief overview of employee's performance during probation - used when providing specific feedback is part of company policy
2. Modified Terms: Details of any changes to employment terms upon confirmation - included if there are changes to salary, benefits, or other conditions
3. Extension Notice: Details about extended probation period - used only when probation is being extended rather than confirmed or terminated
4. Benefit Entitlements: Overview of new benefits available to confirmed employees - included when significant new benefits apply post-probation
5. Department/Reporting Structure: Information about any changes in reporting line or department - included if organizational changes coincide with confirmation
1. Updated Employment Terms: Detailed document outlining any changes to employment terms post-probation
2. Performance Evaluation Report: Copy of final probation performance evaluation if company policy requires inclusion
3. Benefits Schedule: Detailed list of benefits and entitlements applicable after confirmation
4. Job Description: Updated job description if role has evolved during probation period
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Telecommunications
Energy and Resources
Construction
Hospitality
Media and Entertainment
Public Sector
Non-Profit Organizations
Agriculture
Transportation and Logistics
Relevant Teams
Human Resources
Legal
People Operations
Personnel Administration
Employee Relations
Talent Management
Corporate Services
Administration
Relevant Roles
Human Resources Manager
HR Director
HR Business Partner
People Operations Manager
HR Administrator
HR Coordinator
Legal Counsel
Company Secretary
Department Manager
Line Manager
Recruitment Manager
HR Operations Manager
Talent Management Director
Employee Relations Manager
Personnel Manager
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