The Extension of Time Letter is a crucial document in Nigerian construction and development projects when circumstances necessitate an adjustment to the original project timeline. This document is typically used when unforeseen events, delays, or circumstances beyond the contractor's control impact the project schedule. It must comply with Nigerian contract law and construction regulations, requiring detailed documentation of delay causes, impact analysis, and mitigation measures. The letter serves as a formal request and legal record, protecting both the contractor's and client's interests by properly documenting timeline modifications. The document should reference specific contract clauses allowing for such extensions and include all necessary supporting evidence to justify the request.
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1. Letter Header: Company letterhead, date, reference number, and recipient's address
2. Subject Line: Clear indication that this is an Extension of Time request with project reference
3. Project Identification: Full project name, contract reference number, and relevant dates
4. Contract Reference: Reference to the original contract and relevant clauses allowing for time extensions
5. Delay Event Description: Detailed description of the event(s) causing the delay
6. Impact Analysis: Explanation of how the delay events have affected the project timeline
7. Extension Request: Specific amount of time extension being requested with revised completion date
8. Supporting Arguments: Justification for the extension request, including reference to contract terms and force majeure if applicable
9. Cost Implications: Statement regarding any cost implications of the extension
10. Closing: Request for review and approval, with space for signature and contact information
1. Mitigation Measures: Description of steps taken to minimize the delay impact - include when significant mitigation efforts have been made
2. Previous Extensions: Reference to any previous extensions granted - include when there have been prior extensions
3. Third Party Impacts: Description of how other contractors or stakeholders are affected - include when there are significant interface implications
4. Weather Records: Details of weather conditions if weather-related delays - include when weather is a factor in the delay
5. Risk Assessment: Analysis of potential risks if extension is not granted - include when there are significant consequences to consider
1. Schedule A - Delay Event Timeline: Detailed chronological timeline of delay events and their impact
2. Schedule B - Updated Project Schedule: Revised project schedule showing the impact of the delay and new completion date
3. Schedule C - Supporting Documentation: Relevant correspondence, notices, and records supporting the delay claim
4. Schedule D - Progress Photographs: Visual evidence of the delay cause and current project status
5. Schedule E - Technical Analysis: Detailed analysis of the delay impact on critical path activities
Authors
Relevant legal definitions
Clauses
Relevant Industries
Construction
Infrastructure Development
Oil and Gas
Real Estate
Mining
Transportation
Healthcare Construction
Educational Facilities
Commercial Development
Industrial Development
Public Works
Energy
Telecommunications
Relevant Teams
Legal
Project Management
Construction
Commercial
Contract Administration
Planning
Operations
Claims Management
Project Controls
Risk Management
Relevant Roles
Project Manager
Construction Manager
Contract Administrator
Project Director
Site Manager
Commercial Manager
Claims Manager
Planning Engineer
Project Control Manager
Construction Director
Legal Counsel
Quantity Surveyor
Project Architect
Contract Manager
Chief Operations Officer
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