The Letter of Intent to Leave is a fundamental document in Nigerian employment relations, used across all sectors and organizational levels to formally initiate the employment termination process. This document must comply with the Nigerian Labour Act's requirements regarding notice periods and termination procedures. When drafting a Letter of Intent to Leave, consideration must be given to the statutory notice period (typically one month for permanent positions, unless otherwise specified in the employment contract), any contractual obligations, and professional courtesy. The document should include essential information such as the effective date of resignation, position details, and transition arrangements. It serves as a crucial record for both legal compliance and human resource documentation purposes, protecting both employer and employee interests during the separation process.
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1. Date and Address Block: Formal business letter heading including current date and employer's address
2. Subject Line: Clear indication that this is a resignation letter
3. Salutation: Formal greeting to the appropriate supervisor or HR representative
4. Notice of Resignation: Clear statement of intention to resign from the position
5. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with notice period requirements under Nigerian Labour Law
6. Gratitude and Professional Courtesy: Expression of appreciation for opportunities during employment
7. Transition Assistance: Commitment to ensure smooth handover of duties and responsibilities
8. Formal Closing: Professional sign-off including full name, current position, and signature
1. Reason for Departure: Optional brief explanation of resignation reason, included when maintaining good relations or when reason is relevant (e.g., retirement, further education)
2. Outstanding Matters: Reference to any pending projects, unresolved issues, or outstanding benefits/compensation, included when applicable
3. Future Contact: Provision of future contact details, included when maintaining professional network is desired
4. Reference Request: Polite request for future employment reference, included when seeking references
5. Non-Compete Acknowledgment: Confirmation of understanding any existing non-compete obligations, included for senior positions or when bound by such agreements
1. Handover Document List: List of documents and files to be handed over, included for complex roles or management positions
2. Pending Projects Status Report: Summary of ongoing projects and their current status, included for project-based roles
3. Company Property Checklist: List of company assets to be returned, included when employee has company property in their possession
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