A Notice Letter For End Of Contract To Employer is a crucial document in Nigerian employment relationships, required when an employee wishes to formally terminate their employment contract. This document must be drafted in accordance with the Nigerian Labour Act and related employment regulations, which specify mandatory notice periods and procedural requirements. The letter serves multiple purposes: it officially communicates the employee's intention to leave, establishes the timeline for departure, addresses handover arrangements, and creates a paper trail for legal compliance. It should be used whenever an employee plans to end their employment relationship voluntarily, whether due to new opportunities, retirement, or personal reasons. The document typically includes the termination date, notice period compliance, handover arrangements, and may address outstanding benefits or company property returns.
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1. Sender's Contact Information: Full name, address, and contact details of the employee
2. Date: Current date when the notice is being submitted
3. Recipient's Information: Employer's name, title, company name, and address
4. Subject Line: Clear indication that this is a notice of contract termination
5. Notice Declaration: Formal statement declaring the intent to end the employment contract
6. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with required notice periods
7. Handover Information: Brief mention of willingness to assist with the transition of duties
8. Appreciation: Professional acknowledgment of the employment opportunity
9. Closing: Formal closing, signature, and printed name
1. Reason for Termination: Include when it's appropriate or necessary to explain the reason for leaving, such as retirement, new opportunity, or personal circumstances
2. Request for Reference: Optional request for a letter of reference or recommendation
3. Outstanding Matters: Include when there are pending salary, benefits, or other entitlements to be settled
4. Non-Compete Reminder: Include when the employment contract contained non-compete or confidentiality clauses that continue post-employment
5. Forwarding Address: Include when future correspondence regarding benefits or documentation is expected
1. Employment Contract Copy: Attachment of the original employment contract for reference
2. Handover Document: List of ongoing projects, responsibilities, and relevant contact information
3. Benefits Statement: Summary of outstanding benefits, leave days, or other entitlements
4. Company Property List: Inventory of company assets to be returned before last working day
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