The Notice of Service Termination Letter is a crucial document in Nigerian employment relations, used when an employer needs to formally end an employment relationship. This document must strictly comply with the Nigerian Labour Act and related employment legislation, ensuring that termination procedures are followed correctly. It serves multiple purposes: officially communicating the termination decision, documenting the notice period, specifying final entitlements, and outlining post-employment obligations. The letter should be drafted carefully to include all legally required information while maintaining professionalism and clarity. Timing of delivery is crucial, as Nigerian law specifies minimum notice periods based on length of service. This document may be used in various scenarios including redundancy, performance-based termination, or other legitimate business reasons, and must be handled with appropriate sensitivity and legal compliance.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Notice of Service Termination
3. Opening Statement: Formal notification of employment termination, referencing the employment contract and relevant clause
4. Effective Date: Clear statement of when the termination takes effect, including notice period details
5. Reason for Termination: Brief, clear, and factual explanation of the termination reason (if applicable and appropriate)
6. Final Entitlements: Details of final salary, outstanding benefits, and other entitlements
7. Company Property: List of company property to be returned and deadline for return
8. Handover Requirements: Instructions regarding handover of work responsibilities and ongoing projects
9. Closing Statement: Professional conclusion including any appreciation for service and future contact details for queries
10. Signature Block: Authorized signatory details and company stamp
1. Non-Compete Reminder: Include when employment contract contains non-compete clauses that survive termination
2. Confidentiality Obligations: Include when emphasizing ongoing confidentiality obligations is necessary
3. Severance Package: Include when additional severance benefits are being offered
4. Garden Leave: Include when employee is being placed on garden leave during notice period
5. Outplacement Support: Include when company is offering career transition assistance
6. Legal Rights Statement: Include when termination is due to redundancy or when required by specific circumstances
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: Itemized list of company assets to be returned
3. Benefits Continuation Notice: Details of any benefits that continue post-employment and their duration
4. Exit Interview Form: Standard form for exit interview process
5. Handover Document Template: Template for documenting ongoing projects and responsibilities
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