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The Termination Warning Letter is a crucial document in Nigerian employment practice that serves as a formal precursor to potential employment termination. It is typically issued when verbal warnings and informal interventions have not resulted in the desired improvement in an employee's performance or conduct. The document must comply with Nigerian Labour Act requirements and should demonstrate fair procedure by clearly stating the issues, providing specific examples, setting clear expectations for improvement, and outlining the consequences of non-compliance. This formal warning is essential for establishing a documented trail of fair treatment and due process, which may be necessary if the matter proceeds to termination and is subsequently challenged in the National Industrial Court of Nigeria.

1. Letter Header: Company letterhead, date, reference number, and document classification (PRIVATE & CONFIDENTIAL)

2. Recipient Details: Employee's full name, position, department, and employee ID number

3. Subject Line: Clear indication that this is a warning letter (e.g., 'WARNING LETTER - PERFORMANCE/CONDUCT')

4. Specific Issues: Detailed description of the performance issues, misconduct, or policy violations that have led to this warning

5. Previous Communications: Reference to any previous verbal warnings, meetings, or discussions about the issue

6. Expected Improvements: Clear outline of the improvements or changes required from the employee

7. Timeframe: Specific period within which improvement is expected

8. Consequences: Clear statement of potential consequences, including possible termination, if no improvement is shown

9. Closing: Signature block with name and position of the issuing authority