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The Warning Letter Before Termination is a critical document in Nigerian employment practice that serves as a formal notification to employees whose conduct, performance, or adherence to company policies falls significantly below expected standards. This document is typically issued after previous verbal or written warnings have been given and before any final decision to terminate employment is made. It must comply with the Nigerian Labour Act and relevant employment regulations, ensuring fair labor practices and proper documentation of the disciplinary process. The letter should clearly outline specific instances of misconduct or underperformance, reference previous warnings, state expected improvements, and specify a timeline for correction. It plays a crucial role in protecting both employer and employee rights by ensuring transparent communication and fair opportunity for improvement before any termination decision is made.

1. Letter Header: Company letterhead, date, reference number, and addressing to the specific employee

2. Subject Line: Clear indication that this is a formal warning letter before termination

3. Opening Statement: Reference to current employment position and duration of employment

4. Description of Issue: Detailed explanation of the misconduct, poor performance, or policy violations

5. Previous Warnings: Reference to any previous verbal or written warnings and discussions

6. Impact Statement: Explanation of how the employee's conduct affects the organization

7. Required Improvements: Clear outline of expected changes in behavior or performance

8. Timeline and Consequences: Specific timeframe for improvement and explicit mention of termination as a consequence

9. Closing Statement: Invitation for discussion and acknowledgment request