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A Warning Letter To Employee For Absence Without Permission is a crucial document in Nigerian employment practice, used when an employee has failed to attend work without proper authorization or notification. This document is typically issued after an unauthorized absence incident and serves multiple purposes: it formally documents the violation, provides clear communication about the company's concerns, and establishes a record for potential future disciplinary actions. The letter must comply with Nigerian Labour Act requirements and common law principles of natural justice, ensuring fair treatment while protecting the employer's interests. It's an essential tool in progressive discipline systems and should be crafted to include specific dates, incidents, reference to company policies, and clear consequences for continued violations.

1. Letter Header: Company letterhead, date, reference number, and formal business letter formatting

2. Recipient Details: Employee's full name, ID number, position, and department

3. Subject Line: Clear indication that this is a warning letter for unauthorized absence

4. Incident Details: Specific dates and duration of unauthorized absence, including any attempts made to contact the employee

5. Policy Reference: Citation of relevant company policies and employment terms that were violated

6. Previous Incidents: Reference to any prior warnings or similar infractions, if applicable

7. Consequences: Clear statement of immediate consequences and potential future disciplinary actions if behavior continues

8. Required Corrective Action: Specific expectations for future behavior and any required remedial actions

9. Acknowledgment: Space for employee signature acknowledging receipt of the warning letter