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A Privacy Notice tells people exactly how your organization handles their personal data. It's a required document under Dutch privacy law and the GDPR that explains what information you collect, why you need it, and what you do with it.

Think of it as your data processing playbook - it covers how long you keep information, who you share it with, and what rights people have over their data. Dutch organizations must make their Privacy Notice easily available and write it in clear language that everyone can understand. It needs regular updates to stay current with your actual data practices and any changes in privacy regulations.

You need a Privacy Notice whenever you start collecting or processing personal data in the Netherlands. This includes launching a new website, rolling out an app, or beginning any business activity that involves customer information, employee records, or user tracking.

Update your Privacy Notice when introducing new data processing activities, changing how you handle information, or modifying who has access to the data. Key moments include mergers, new partnerships, implementing new IT systems, or expanding services. Dutch regulators expect to see your notice before you begin processing data, and it must stay current with your actual practices.

• Employee Privacy Notice: Focused on workforce data handling, including recruitment, payroll, and performance information
• Data Privacy Notice: Comprehensive template covering all data processing activities within an organization
• Online Privacy Notice: Specifically for website visitors, covering cookies, tracking, and digital interactions
• Privacy Policy Notice: Detailed version often used by larger organizations with complex data processing
• Privacy Notice Statement: Simplified version for straightforward data processing activities

• Data Protection Officers (DPOs): Draft and maintain Privacy Notices, ensure compliance with Dutch privacy laws, and oversee updates
• Legal Teams: Review and validate notices, ensure alignment with GDPR requirements and Dutch regulations
• Business Owners: Responsible for implementing privacy practices and ensuring notices match actual data handling
• IT Departments: Help identify data processing activities and implement technical measures described in notices
• Data Subjects: Dutch residents and employees whose personal information is collected and processed under the notice
• Dutch Data Protection Authority: Monitors compliance and enforces privacy regulations, including proper notice implementation

• Data Inventory: Map out all personal data your organization collects, processes, and shares
• Processing Activities: Document why you collect each type of data and how you use it
• Third Parties: List all external organizations who receive or process data on your behalf
• Security Measures: Detail your data protection methods and safeguards
• Individual Rights: Outline how Dutch residents can exercise their GDPR rights
• Contact Details: Include your DPO or privacy officer's information
• Template Selection: Use our platform to generate a compliant notice that includes all required elements
• Plain Language: Review the final notice to ensure it's clear and understandable

• Identity Details: Your organization's name, address, and DPO contact information
• Processing Purposes: Clear explanation of why you collect and use personal data
• Legal Basis: Specific GDPR grounds for each type of data processing
• Data Categories: List of personal data types collected and processed
• Recipients: Who receives the data, including third-party processors
• Transfer Information: Details about any data transfers outside the EU/EEA
• Retention Periods: How long different types of data are kept
• Individual Rights: Description of GDPR rights and how to exercise them
• Complaint Procedures: How to file complaints with Dutch authorities

A Privacy Notice is often confused with a Data Processing Notice, but they serve different purposes under Dutch privacy law. While both deal with personal data handling, their scope and application differ significantly.

• Primary Purpose: Privacy Notices inform individuals about all data processing activities, while Data Processing Notices specifically document arrangements between data controllers and processors
• Audience Focus: Privacy Notices target data subjects (customers, employees, website visitors), whereas Data Processing Notices are agreements between businesses
• Legal Requirements: Privacy Notices are mandatory under GDPR Article 13/14 for all organizations collecting personal data, but Data Processing Notices are only required when outsourcing data processing
• Content Scope: Privacy Notices cover all aspects of data handling, while Data Processing Notices focus on specific processing activities and security measures between parties