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The Business Engagement Letter is a fundamental document in Dutch professional services, used to formalize business relationships between service providers and their clients. It serves as the primary document establishing the terms of professional engagement, typically used at the commencement of a new business relationship or when beginning a new project with an existing client. The document, governed by Dutch law, includes essential elements such as scope of services, fee arrangements, delivery timelines, and professional obligations while maintaining compliance with Dutch legal requirements, including the Civil Code and relevant regulatory frameworks. This type of engagement letter is particularly important in the Netherlands due to its clear legal standing and widespread acceptance in the business community as a standard way to document professional service arrangements.

1. Letterhead and Date: Professional letterhead including firm details, registration numbers, and date of the letter

2. Recipient Details: Full name and address of the client, including registered business details

3. Salutation: Professional greeting to the appropriate contact person

4. Introduction: Brief introduction confirming the discussion to provide services and expressing appreciation for the opportunity

5. Scope of Services: Detailed description of the specific services to be provided, including any limitations or exclusions

6. Fees and Payment Terms: Clear explanation of fee structure, billing arrangements, and payment terms including VAT considerations

7. Timeline and Deliverables: Expected timeframes for service delivery and any specific deliverables

8. Team and Resources: Key team members involved and their roles in providing the services

9. Client Responsibilities: Clear outline of what is expected from the client to facilitate the service delivery

10. Confidentiality: Statement regarding confidentiality obligations and handling of sensitive information

11. Acceptance Process: Instructions for accepting the engagement and next steps