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The Business Relationship Termination Letter is a crucial document used in Dutch business practices when one party wishes to formally end a commercial relationship with another party. It is particularly important in the Netherlands, where business relationships are governed by specific provisions in the Dutch Civil Code and must adhere to principles of reasonableness and fairness. This document is typically used when ending ongoing business arrangements, supplier relationships, service agreements, or other commercial partnerships. The letter must include specific elements required under Dutch law, such as clear termination statements, notice periods, and transition arrangements. It serves as a formal record of the termination decision and helps manage the wind-down process while protecting both parties' interests and maintaining compliance with Dutch legal requirements.

1. Header and Date: Company letterhead, recipient's address, and date of the letter

2. Reference Line: Reference to relevant contract or business relationship identifier

3. Subject Line: Clear indication that this is a termination notice

4. Opening Salutation: Formal greeting to the appropriate contact person

5. Contract Reference: Specific reference to the agreement being terminated, including date and parties

6. Termination Statement: Clear and unambiguous statement of termination, citing relevant contract clauses

7. Effective Date: Specific date when the termination becomes effective, considering notice periods

8. Reason for Termination: Brief, professional explanation of termination reasons if appropriate

9. Transition Arrangements: Overview of necessary steps to wind down the business relationship

10. Outstanding Obligations: Statement regarding any remaining obligations, payments, or deliverables

11. Closing Statement: Professional closing with any required next steps

12. Signature Block: Proper signature section with name and title of authorized representative