The Cancellation Letter For Job is a crucial document in Dutch employment relations, used when either an employer or employee wishes to formally terminate an employment relationship. This document is essential under Dutch law and must comply with the requirements set forth in the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). It serves multiple purposes: officially documenting the termination decision, specifying the notice period and last working day, outlining final payment arrangements, and addressing practical matters such as the return of company property and handover of responsibilities. The letter's content and timing must carefully consider statutory notice periods, potential transition payment obligations, and other legal requirements specific to the Netherlands.
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1. Header with Contact Details: Full contact information of both employer and employee, including names, addresses, and date
2. Subject Line: Clear indication that this is a termination notice
3. Employment Details: Reference to current position, start date, and employment contract
4. Termination Statement: Clear statement of employment termination with specific end date
5. Notice Period: Specification of notice period and last working day
6. Final Payment Details: Information about final salary, vacation days payout, and any other compensation
7. Handover Requirements: Basic expectations for work handover during notice period
8. Closing and Signatures: Professional closing, space for signatures of both parties
1. Reason for Termination: Include when there's a need or mutual agreement to state the reason for termination
2. Company Property Return: Include when employee has company assets that need to be returned
3. Non-Compete Reminder: Include when employee is bound by non-compete or confidentiality agreements
4. Reference Offer: Include when employer is willing to provide employment references
5. Transition Payment Details: Include when employee is eligible for transition payment (transitievergoeding)
6. Outstanding Benefits: Include when there are specific benefits, bonuses, or reimbursements to be settled
1. Final Payment Calculation: Detailed breakdown of final payment including salary, vacation days, and other benefits
2. Company Property List: Itemized list of company property to be returned
3. Handover Checklist: Detailed list of tasks and responsibilities to be handed over
4. Employee Benefits Statement: Summary of any continuing benefits or insurance coverage post-employment
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