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1. Sender Details: Full name and current address of the tenant
2. Recipient Details: Landlord's or property manager's full name and address
3. Date: Current date when the letter is written
4. Subject Line: Clear indication that this is a notice of early termination
5. Property Identification: Complete address and any relevant identifiers of the rental property
6. Notice of Termination: Clear statement of intent to terminate the lease early
7. Termination Date: Specific date when the tenant intends to vacate the property, ensuring compliance with minimum notice periods
8. Current Lease Details: Reference to the current lease agreement including its start date and original end date
9. Handover Arrangements: Proposed date and time for property inspection and key handover
10. Contact Information: Tenant's future contact details and availability for property inspection
11. Closing: Professional closing with tenant's signature
1. Reason for Early Termination: Explanation of circumstances leading to early termination, particularly relevant if terminating a fixed-term contract
2. Security Deposit: Request for return of security deposit and preferred method of refund
3. Forwarding Address: New address for future correspondence, if already known
4. Utility Transfer: Information about utility account transfers or closures
5. Outstanding Payments: Acknowledgment of any remaining rent or charges and how they will be settled
1. Copy of Original Lease Agreement: Attachment of the current lease agreement for reference
2. Supporting Documentation: Any relevant documents supporting the reason for early termination (e.g., employment contract for job relocation)
3. Property Condition Photos: Current dated photos of the property condition (optional but recommended)
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