The Employee Testimonial Letter is a fundamental document in Dutch employment practice, required under Article 7:656 of the Dutch Civil Code. It serves as an official record of employment and is typically issued upon the conclusion of an employment relationship or at the employee's request. The document must balance multiple legal requirements: it needs to provide accurate information about the employment relationship while complying with privacy laws (GDPR) and equal treatment legislation. The letter can range from a basic confirmation of employment to a more comprehensive document including performance details and achievements, depending on the agreement between parties and company policy. In the Netherlands, employers are legally obligated to provide this document when requested, making it a crucial element in the employment documentation process. The content and format should align with Dutch legal requirements while serving its practical purpose of supporting the employee's future career progression.
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1. Company Letterhead and Date: Official company letterhead including company details, registration numbers, and current date
2. Letter Title: Clear identification as 'Employee Testimonial Letter' or 'Certificate of Employment'
3. Employee Identification: Full name and relevant identification details of the employee
4. Employment Period: Precise start and end dates of employment
5. Position and Role: Official job title(s) and main responsibilities
6. Nature of Employment: Type of employment (full-time, part-time, temporary) and any significant changes during employment
7. Closing and Authentication: Signature block with authorized signatory's name, title, and company stamp if applicable
1. Performance Assessment: Brief evaluation of employee's performance and competencies - include only if specifically requested and permitted by company policy
2. Reason for Departure: Statement about why the employment ended - include only if mutually agreed and positive
3. Special Achievements: Notable projects or achievements during employment - include if relevant and beneficial
4. Professional Development: Training completed or certifications earned during employment - include if significant
5. Recommendation Statement: Personal recommendation or future employment suggestion - include only if positive and company policy allows
1. Position History Appendix: Detailed list of all positions held and departmental transfers if employee held multiple roles
2. Training Certificates: Copies of relevant training certificates or qualifications obtained during employment
3. Project Overview: Summary of major projects or responsibilities, if relevant to future employment
4. Performance Reviews Summary: Summarized version of performance evaluations, if specifically requested and permitted
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Human Resources
Legal
Compliance
Administration
Employee Relations
Personnel Management
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