The End Of Lease Letter To Landlord is a crucial document in Dutch property law, used when a tenant wishes to formally terminate their lease agreement. It serves as official documentation of the tenant's intention to vacate the property and must comply with specific requirements under Dutch law, particularly the Dutch Civil Code (Burgerlijk Wetboek). This document is essential for both residential and commercial tenancies in the Netherlands, requiring careful attention to notice periods, property inspection arrangements, and deposit return procedures. The letter should be prepared well in advance of the intended moving date, considering the mandatory notice period (typically one month for residential leases). It forms part of the formal documentation trail in the lease termination process and can be important for future reference in case of any disputes regarding the termination process.
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1. Sender Details: Full name, current rental address, and contact information of the tenant
2. Date: Current date of writing the letter
3. Recipient Details: Landlord's or property management company's full name and address
4. Subject Line: Clear indication that this is a notice of lease termination
5. Lease Reference: Reference to the existing lease agreement including its start date and property address
6. Notice of Termination: Clear statement of intent to terminate the lease
7. Proposed End Date: Specific date when you plan to vacate the property, ensuring it complies with the notice period required by Dutch law
8. Property Inspection Request: Request for final inspection arrangements
9. Return of Deposit: Reference to security deposit and request for return process
10. Forwarding Address: New address for future correspondence and deposit return
11. Closing: Professional closing with signature and printed name
1. Reason for Termination: Include if required by lease agreement or if it strengthens the letter
2. Maintenance Issues: Include if there are ongoing maintenance issues that need to be addressed before moving out
3. Utility Transfer: Include details about utility account transfers if relevant
4. Key Return: Specific arrangements for returning keys if not covered in general move-out process
5. Early Termination Details: Include if terminating lease before the original end date, with reference to relevant clause allowing this
1. Current Lease Agreement Copy: Copy of the original lease agreement for reference
2. Property Condition Photos: Recent photographs documenting the current condition of the property
3. Maintenance Records: Documentation of any relevant maintenance or repairs performed during tenancy
4. Utility Bills: Copies of recent utility bills showing accounts are up to date
5. Inventory List: Updated inventory list comparing move-in and current condition if applicable
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