The End of Service Contract Letter is a crucial document in Dutch employment relationships, required when formally concluding an employment contract through mutual agreement, resignation, or dismissal. It serves as the definitive record of termination terms and conditions, incorporating requirements from Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). This document is essential for ensuring legal compliance, protecting both parties' interests, and preventing future disputes. It typically includes detailed information about final payments, transition compensation, benefit terminations, company property returns, and any continuing obligations. The letter must be carefully drafted to comply with Dutch legal requirements while clearly communicating all termination arrangements to the employee.
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1. Header Information: Company letterhead, date, employee's name and address, and reference number
2. Subject Line: Clear indication that this is an End of Service Contract Letter
3. Confirmation of Termination: Statement confirming the termination of employment, including the effective date and reference to prior agreements/discussions
4. Final Working Day: Clear specification of the last working day and any arrangements for handover of duties
5. Financial Settlement: Overview of final salary, transition payment (transitievergoeding), accrued holiday pay, and other outstanding payments
6. Company Property: Instructions regarding the return of company property and deadline for return
7. Final Payslip and Documents: Information about when final payments will be made and when employment documents will be provided
8. References: Statement about the provision of employment references
9. Employee Benefits Termination: Information about the termination of benefits, insurance coverage, and pension arrangements
10. Signature Section: Space for signatures of both employer and employee, acknowledging receipt and agreement
1. Garden Leave: Include when the employee will be placed on garden leave during the notice period
2. Non-Compete/Non-Solicitation: Include when enforcing or releasing post-employment restrictive covenants
3. Confidentiality Obligations: Include when emphasizing ongoing confidentiality obligations
4. Legal Assistance Costs: Include when there's an agreement to compensate for legal advisory costs
5. Share Options/Bonus: Include when addressing outstanding share options, bonus payments, or other incentive schemes
6. Outplacement Support: Include when offering outplacement or career transition services
7. Release of Claims: Include when there's a mutual release of claims agreement
8. Company Car/Phone: Include when addressing arrangements for company car, phone, or other specific benefits
1. Financial Settlement Calculation: Detailed breakdown of all financial elements including transition payment calculation
2. Company Property List: Itemized list of company property to be returned
3. Benefits Summary: Detailed overview of benefit terminations and continuation arrangements
4. Reference Letter: Draft or final version of the employment reference letter
5. Handover Document Template: Template for documenting handover of responsibilities and ongoing projects
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