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Exit Letter From Employer Template for Netherlands

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Key Requirements PROMPT example:

Exit Letter From Employer

"I need an Exit Letter From Employer under Dutch law for a senior software developer who has accepted a position with a competitor, with the last working day being March 15, 2025, including strong non-compete and confidentiality provisions due to access to sensitive technical information."

Document background
The Exit Letter From Employer is a crucial document in Dutch employment relations, typically issued following a mutual agreement to terminate employment or after following proper dismissal procedures. This document is required to formally document the termination of employment and ensure compliance with Dutch employment law, including the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). The letter serves multiple purposes: it confirms the termination date, outlines the notice period, details final payments including any transition payment (transitievergoeding), addresses company property return, and reminds the employee of any continuing obligations. It's an essential tool for maintaining clear records and preventing future disputes regarding the termination terms.
Suggested Sections

1. Company Letterhead: Official company letterhead including company name, address, and registration details

2. Date and Reference: Current date and any relevant reference numbers

3. Employee Details: Full name and address of the employee

4. Confirmation of Employment Termination: Clear statement confirming the termination of employment and the effective date

5. Last Working Day: Specification of the employee's final working day

6. Notice Period: Details of the notice period and how it will be handled

7. Final Payment Details: Information about the final salary, outstanding vacation days, and other compensation

8. Company Property: Instructions regarding the return of company property

9. Closing Statement: Professional closing with contact details for any questions

10. Signature Block: Space for authorized representative's signature and company details

Optional Sections

1. Transition Payment: Include when the employee is entitled to a transition payment under Dutch law

2. Non-Compete/Non-Solicitation: Include if existing employment contract contains post-employment restrictions that remain in effect

3. Reference Letter Offer: Include when the company is willing to provide a reference letter

4. Ongoing Projects Handover: Include when there are specific projects or responsibilities that need formal handover

5. Settlement Agreement Reference: Include when the exit letter is part of a larger settlement agreement

6. Benefits Continuation: Include if any benefits continue post-employment

7. Confidentiality Reminder: Include when emphasizing ongoing confidentiality obligations

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, vacation days, and any other entitlements

2. Company Property Checklist: List of company items to be returned

3. Benefit Termination Overview: Summary of when various benefits will terminate and any conversion rights

4. Contact Information Sheet: Relevant contact details for HR, payroll, and benefits questions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Transport and Logistics

Energy

Telecommunications

Media and Entertainment

Real Estate

Non-Profit

Relevant Teams

Human Resources

Legal

Administration

Compliance

Employee Relations

Executive Office

Operations

Risk Management

Corporate Governance

Personnel Administration

Relevant Roles

CEO

CFO

Department Manager

HR Director

HR Manager

HR Business Partner

Legal Counsel

Company Secretary

Operations Manager

Administrative Manager

Compliance Officer

Risk Manager

General Counsel

Employee Relations Manager

HR Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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