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Move Out Letter To Tenant Thank You Template for Netherlands

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Key Requirements PROMPT example:

Move Out Letter To Tenant Thank You

"I need a Move Out Letter To Tenant Thank You for a family that has been renting my Amsterdam apartment for 5 years and maintained it beautifully - they're moving out on March 15, 2025, and I want to offer to be a reference for their future rentals."

Document background
The Move Out Letter To Tenant Thank You is an essential document in Dutch property management that serves both legal and relationship management purposes. It should be used when a tenant has successfully completed their move-out process from a rental property in the Netherlands. The letter typically follows the final property inspection and includes confirmation of key return, property condition assessment, security deposit return details, and forwarding address confirmation. This document helps ensure compliance with Dutch rental laws while maintaining professional relationships with former tenants. It's particularly important in the Netherlands where rental relationships are heavily regulated and proper documentation is crucial for both parties' legal protection.
Suggested Sections

1. Date and Address Block: Current date and formal address block including tenant's name and forwarding address

2. Salutation: Formal greeting to the tenant

3. Acknowledgment of Move-Out: Confirmation of the completed move-out and return of keys, including specific date

4. Property Condition Statement: Brief statement about the condition in which the property was returned

5. Security Deposit Information: Details about the security deposit return, including amount and timing

6. Forwarding Address Confirmation: Confirmation of tenant's provided forwarding address for future correspondence

7. Expression of Appreciation: Thank you statement for their tenancy and maintaining the property

8. Closing: Professional closing, signature block with landlord/property manager details

Optional Sections

1. Reference Offer: Offer to serve as a reference for future rentals, if tenant was in good standing

2. Outstanding Matters: Any remaining items that need attention, such as final utility bills or minor repairs

3. Future Property Plans: If relevant, information about property availability for future rentals

4. Local Authority Notification: Confirmation of notifying relevant local authorities about tenant's departure, if required

5. Final Meter Readings: Confirmation of final utility meter readings, if applicable

Suggested Schedules

1. Final Inspection Report: Detailed report of the property's condition at move-out, if referenced in the letter

2. Security Deposit Calculation: Itemized list of any deductions from security deposit, if applicable

3. Forwarding Address Form: Official record of tenant's new address and contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














Clauses













Relevant Industries

Residential Real Estate

Commercial Real Estate

Property Management

Real Estate Services

Housing Associations

Student Housing

Corporate Housing

Social Housing

Relevant Teams

Property Management

Real Estate Operations

Tenant Relations

Housing Administration

Facilities Management

Legal Administration

Customer Service

Leasing Operations

Asset Management

Relevant Roles

Property Manager

Real Estate Manager

Leasing Administrator

Housing Coordinator

Rental Agent

Property Administrator

Facility Manager

Real Estate Officer

Housing Manager

Tenant Relations Coordinator

Legal Administrative Assistant

Real Estate Operations Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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