The Not Renewing Lease Letter is a critical document in Dutch property law used when either a landlord or tenant wishes to formally communicate their intention not to continue a lease agreement beyond its current term. This document must be drafted in accordance with Dutch Civil Code requirements, particularly regarding notice periods, which vary depending on whether the property is residential or commercial. The letter serves multiple purposes: it provides legally required notice, establishes a clear timeline for property vacancy, and outlines the process for property inspection and handover. Proper timing and delivery of this notice are crucial, as failure to provide adequate notice can result in automatic lease renewal or legal complications. The document should clearly state the intention, identify the property, reference the current lease agreement, and specify the final date of tenancy.
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1. Sender Details: Full name, address, and contact information of the party sending the notice
2. Date: The official date of the notice, which is crucial for notice period calculations
3. Recipient Details: Full name and address of the tenant/landlord receiving the notice
4. Subject Line: Clear indication that this is a lease non-renewal notice
5. Property Details: Complete address and description of the leased property
6. Non-Renewal Statement: Clear and unambiguous statement of intention not to renew the lease
7. Current Lease Details: Reference to the current lease agreement including its start and end dates
8. Final Date: Specific date when the property must be vacated
9. Property Inspection: Information about final inspection arrangements
10. Signature: Formal signature block with name and title of the sender
1. Reason for Non-Renewal: Include when there are specific grounds for non-renewal or when required by local regulations
2. Security Deposit: Include when there is a security deposit to be returned
3. Outstanding Payments: Include when there are any pending rent payments or utility bills to be settled
4. Property Restoration Requirements: Include when specific restoration or repair requirements need to be highlighted
5. Keys Return: Include when specific arrangements for returning keys need to be made
6. Forwarding Address Request: Include when requiring the tenant's future address for deposit return or final utility bills
1. Property Condition Checklist: Standard checklist for documenting the required condition of the property upon vacancy
2. Final Meter Reading Form: Form for recording final utility meter readings
3. Key Inventory List: List of all keys and access devices to be returned
4. Original Lease Agreement Copy: Copy of the original lease agreement for reference
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