The Offer of Appointment is a crucial document in Dutch employment relationships, serving as the formal written offer of employment from an employer to a prospective employee. It is typically used when extending employment offers to new hires or when promoting internal candidates to new positions. The document must comply with Dutch employment law requirements, particularly those outlined in the Dutch Civil Code (Burgerlijk Wetboek) and related employment legislation. The Offer of Appointment should include all mandatory employment terms required by Article 7:655 of the Dutch Civil Code, such as workplace location, function, compensation, working hours, and notice periods. This document often serves as the foundation for the subsequent employment agreement and may be accompanied by detailed terms and conditions, company policies, and other relevant employment documentation.
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1. Company Letterhead and Date: Official company letterhead including company details, address, and date of the letter
2. Employee Personal Information: Full name and address of the prospective employee
3. Job Details: Job title, department, and brief description of role and responsibilities
4. Employment Terms: Start date, type of contract (fixed-term/indefinite), probationary period if applicable
5. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements
6. Compensation Package: Salary, holiday allowance, bonuses, and other financial benefits
7. Leave Entitlement: Annual leave days and public holidays
8. Notice Period: Required notice period for termination by either party
9. Acceptance Instructions: How and when to accept the offer, including deadline and return instructions
10. Closing and Signatures: Formal closing, signature line for employer, and space for employee acceptance
1. Collective Labor Agreement Reference: Include when the employee will be covered by a CLA (CAO)
2. Share Options/Equity: Include when offering any form of company shares or equity participation
3. Relocation Package: Include when offering relocation assistance for international or long-distance hires
4. Non-Competition Clause: Include when requiring post-employment restrictions (must be carefully drafted under Dutch law)
5. Company Car/Travel Allowance: Include when offering transportation benefits
6. Remote Working Arrangements: Include when offering specific remote working possibilities
7. Performance Bonus Structure: Include when offering variable compensation based on performance
8. Educational Assistance: Include when offering training or education benefits
1. Employment Terms and Conditions: Detailed document outlining full employment terms and conditions
2. Job Description: Detailed description of the role, responsibilities, and reporting structure
3. Benefits Overview: Comprehensive overview of all benefits and perquisites
4. Company Policies: Key company policies including code of conduct, IT policy, and workplace regulations
5. Confidentiality Agreement: Detailed confidentiality and data protection obligations
6. Pension Scheme Summary: Overview of applicable pension arrangements
7. Working Hours Policy: Detailed information about working hours, overtime, and time registration
8. Employee Handbook Reference: Reference to or copy of the employee handbook with company policies and procedures
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