The Proforma Invoice For International Shipping is a crucial document in international trade transactions governed by Dutch law and EU regulations. It serves as a preliminary bill of sale before the actual commercial invoice is issued, typically used when buyers need to obtain import permits, arrange foreign exchange, or open letters of credit. The document includes comprehensive details about the goods, their value, shipping terms, and parties involved, while complying with Dutch customs requirements and EU trade regulations. It's particularly important for customs clearance purposes and helps prevent delays in international shipments by providing all necessary information upfront.
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1. Company Information: Details of both the exporter/seller and importer/buyer, including full legal names, addresses, tax/VAT numbers, and registration numbers
2. Invoice Details: Proforma invoice number, date of issue, and validity period
3. Product Details: Detailed description of goods, including quantity, unit price, HS codes, country of origin, and total value
4. Payment Terms: Specified payment method, currency, bank details if applicable, and payment deadline
5. Shipping Information: Delivery terms (Incoterms 2020), shipping method, estimated shipping date, and delivery address
6. Total Calculations: Subtotal, applicable taxes, shipping costs, insurance (if any), and final total amount
1. Special Handling Instructions: Required when goods need specific handling, temperature control, or have hazardous materials
2. Export License Information: Needed when shipping controlled or dual-use goods requiring special permits
3. Insurance Details: Include when specific insurance arrangements are part of the transaction
4. Certification Requirements: Required when goods need specific certificates (e.g., phytosanitary, origin certificates)
5. Additional Declarations: Used when specific customs or compliance declarations are required for the destination country
1. Detailed Product Specifications: Technical specifications, dimensions, materials, and other detailed product information
2. Packing List: Detailed breakdown of package contents, weights, and dimensions
3. Required Certificates: Copies of relevant certificates (origin, quality, compliance) referenced in the main document
4. Banking Documents: Additional banking or letter of credit information if required for the transaction
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