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Student Transfer Letter

Student Transfer Letter Template for Netherlands

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Key Requirements PROMPT example:

Student Transfer Letter

"I need a Student Transfer Letter for a 16-year-old student transferring from Amsterdam International School to Rotterdam International School on March 1, 2025, including special provisions for their dyslexia support requirements."

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Document background
The Student Transfer Letter is a crucial document in the Dutch educational system, used when a student needs to transfer between educational institutions within the Netherlands. This document is required under Dutch education law and must comply with both national educational regulations and GDPR/AVG privacy requirements. It is typically initiated when a student needs to change schools due to relocation, academic progression, or specific educational needs. The letter includes comprehensive information about the student's academic history, current educational level, attendance records, and any special requirements or considerations. It serves as an official communication tool between institutions and helps ensure a smooth transition while maintaining educational continuity. The document is particularly important as it helps receiving institutions make informed decisions about student placement and necessary support services.
Suggested Sections

1. Current Institution Details: Name, address, and contact information of the current educational institution

2. Receiving Institution Details: Name, address, and contact information of the institution the student is transferring to

3. Student Information: Basic student details including full name, date of birth, student number, and current educational level

4. Transfer Request Details: Specific information about the requested transfer, including the intended date of transfer and reason

5. Academic Progress Summary: Brief overview of the student's academic standing, current grade level, and key achievements

6. Confirmation of Good Standing: Statement confirming the student's behavioral and financial standing with the current institution

7. Authorization Statement: Declaration of authority to release student information and compliance with privacy laws

Optional Sections

1. Special Educational Needs: Details of any special educational needs or accommodations required, included when applicable

2. Disciplinary Record: Information about any significant disciplinary actions, only included if relevant and required by receiving institution

3. Outstanding Obligations: Details of any outstanding financial or administrative obligations, included only if applicable

4. Language Proficiency: Information about language skills and requirements, particularly relevant for international transfers

5. Parent/Guardian Details: Contact information and consent from parents/guardians, required for students under 18

Suggested Schedules

1. Academic Transcript: Official record of the student's academic performance and completed courses

2. Attendance Record: Documentation of the student's attendance history

3. Educational Progress Report: Detailed assessment of the student's academic progress and achievements

4. Medical/Vaccination Records: If required by the receiving institution, copies of relevant medical documentation

5. Previous Transfer Documents: Copies of any previous transfer documentation if the student has transferred before

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses















Relevant Industries

Primary Education

Secondary Education

Vocational Education

Higher Education

Special Education

International Education

Private Education

Relevant Teams

Administration

Student Services

Admissions

Academic Affairs

International Office

Student Records

Compliance

Student Support

Educational Operations

Relevant Roles

School Administrator

Registrar

Educational Director

Admissions Officer

Student Affairs Coordinator

Academic Advisor

School Principal

Department Head

Education Compliance Officer

International Student Coordinator

Transfer Coordinator

Student Services Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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