The Tenant Notice To Vacate Letter is a crucial document in Dutch residential and commercial tenancy relationships, required whenever a tenant wishes to terminate their lease agreement. This formal notice must comply with the Dutch Civil Code (Burgerlijk Wetboek), particularly Book 7, which governs rental agreements. The document serves as official documentation of the tenant's intention to end the tenancy and typically requires delivery at least one calendar month before the intended vacation date. It should include specific details about the property, parties involved, intended vacation date, and arrangements for final inspection and key handover. The notice is legally required in the Netherlands and helps ensure a smooth transition while protecting both tenant and landlord rights under Dutch law.
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1. Sender Details: Full name and current address of the tenant(s), including rental property address
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date and the date the notice is being served
4. Subject Line: Clear indication that this is a notice to terminate tenancy
5. Formal Notice: Clear statement of intention to terminate the lease and vacate the property
6. Property Details: Full address of the rental property and relevant lease agreement details
7. Vacation Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements
8. Request for Final Inspection: Proposed timing for final property inspection and key handover
9. Contact Information: Current and future contact details for communication purposes
10. Closing: Formal closing, signature, and name of tenant(s)
1. Security Deposit Return: Request for return of security deposit and preferred method of return, used when a deposit was paid at the start of tenancy
2. Forwarding Address: New address for future correspondence, if known at the time of notice
3. Reason for Termination: Explanation for ending the tenancy, included when required by lease terms or when maintaining good relations
4. Utility Transfer: Information about utility account transfers or closures, included when utilities are in tenant's name
5. Maintenance Issues: Documentation of any existing maintenance issues, included when there are outstanding repairs
6. Municipal Registration: Confirmation of intention to update municipal registration, included for official registration requirements
1. Copy of Lease Agreement: Reference to or copy of original lease agreement to confirm terms
2. Property Condition Photos: Current dated photos of property condition, if referring to specific conditions
3. Utility Account Information: List of utility account numbers and providers for proper closure/transfer
4. Outstanding Maintenance Records: Documentation of any reported but unresolved maintenance issues, if applicable
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