The Tenant Termination Of Lease Letter is a crucial document used in the Netherlands when a tenant wishes to formally end their rental agreement. This document must comply with Dutch tenancy law, which is known for its comprehensive tenant protection measures. The letter serves multiple purposes: it provides formal notice of termination, establishes the intended end date of the lease, and initiates the process for property handover and deposit return. The document must adhere to specific notice period requirements under Dutch law (minimum one month for tenants) and should include all legally required information such as property details, termination date, and forwarding address. It's essential for both residential and commercial tenancies and forms part of the formal documentation required for proper lease termination under Dutch jurisdiction.
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1. Sender's Details: Full name and contact information of the tenant, including current address
2. Date: The date when the letter is written
3. Recipient's Details: Landlord's or property management company's full name and address
4. Property Identification: Complete address and any relevant identification numbers of the rental property
5. Formal Notice of Termination: Clear statement of intent to terminate the lease
6. Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements
7. Current Lease Reference: Reference to the existing lease agreement including its start date
8. Final Inspection Request: Request for property inspection and key handover arrangements
9. Forwarding Address: New address for future correspondence and deposit return
10. Closing and Signature: Professional closing, tenant's signature, and date
1. Early Termination Explanation: Required when terminating before the end of a fixed-term contract, explaining circumstances and referencing relevant lease provisions
2. Security Deposit Return Request: Details about the security deposit and request for its return, including preferred method of repayment
3. Maintenance Statement: Declaration about the condition of the property, if required by the lease agreement
4. Special Circumstances: Any relevant special circumstances affecting the termination (e.g., job relocation, health issues)
5. Utility Transfer Notice: Information about utility account transfers or terminations
6. Property Access Arrangements: Specific arrangements for property viewings during the notice period
1. Copy of Original Lease: Attached copy of the original lease agreement for reference
2. Property Inventory: Current inventory list and condition report if required by the lease
3. Supporting Documentation: Any relevant documents supporting the termination (e.g., employment contract for job relocation)
4. Utility Account Details: List of utility accounts and their current status
5. Photographic Evidence: Current dated photographs of the property condition if relevant
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