This Cleaning Contractor Agreement is designed for use in New Zealand to establish a formal contractual relationship between professional cleaning service providers and their clients. The agreement is suitable for both individual contractors and cleaning companies providing services to businesses, property managers, or facility owners. It comprehensively covers essential elements including service specifications, payment terms, compliance requirements, and risk allocation. The document ensures alignment with New Zealand's regulatory framework, particularly the Health and Safety at Work Act 2015 and other relevant legislation. This agreement is crucial for protecting both parties' interests while clearly defining service expectations, standards, and operational procedures.
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1. Parties: Identifies the contracting parties - the cleaning contractor and the client company
2. Background: Sets out the context of the agreement and basic premises of the contractual relationship
3. Definitions: Defines key terms used throughout the agreement
4. Appointment and Term: Establishes the contractor's appointment, contract duration, and renewal terms
5. Services: Outlines the core cleaning services to be provided and service standards
6. Contractor Obligations: Details the contractor's key responsibilities, including compliance with laws and standards
7. Client Obligations: Specifies the client's responsibilities, including access, facilities, and information provision
8. Payment Terms: Details fees, payment schedule, expenses, and invoicing procedures
9. Health and Safety: Sets out health and safety requirements and responsibilities
10. Insurance and Liability: Specifies required insurance coverage and liability provisions
11. Confidentiality: Addresses handling of confidential information and privacy obligations
12. Termination: Details circumstances and procedures for contract termination
13. General Provisions: Contains standard boilerplate clauses including notices, assignment, and governing law
1. Equipment and Materials: Used when specifying whether contractor or client provides cleaning equipment and materials
2. Specialized Services: Include when offering additional specialized cleaning services beyond standard cleaning
3. Security Requirements: Added for contracts involving access to sensitive or high-security areas
4. Environmental Standards: Include when specific environmental or sustainability requirements apply
5. Subcontracting: Include if the contractor may need to subcontract certain services
6. Performance Reviews: Used when regular performance reviews and KPIs are required
7. Training Requirements: Include when specific training or certifications are required
8. Disaster Recovery: Added for contracts requiring specific procedures during emergencies or disasters
1. Schedule 1 - Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and standards
2. Schedule 2 - Pricing and Rates: Detailed fee structure, including regular services and additional works
3. Schedule 3 - Premises Details: List and details of locations where services are to be provided
4. Schedule 4 - Approved Chemical List: List of approved cleaning products and materials
5. Schedule 5 - Service Level Agreement: Specific performance metrics and service level requirements
6. Schedule 6 - Health and Safety Procedures: Detailed safety protocols and risk management procedures
7. Appendix A - Insurance Certificates: Copies of required insurance certificates
8. Appendix B - Cleaning Checklists: Standard cleaning checklists and quality control forms
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