The Confidentiality Agreement For Students is essential for educational institutions in New Zealand that need to protect sensitive information shared with students during their academic activities. This document becomes necessary when students require access to confidential information as part of their coursework, research projects, internships, or practical training. It ensures compliance with New Zealand's Privacy Act 2020 and Education and Training Act 2020, while establishing clear guidelines for information handling. The agreement is particularly relevant for situations involving research data, proprietary educational materials, industry partnerships, or sensitive institutional information. It can be customized for various educational contexts, from undergraduate studies to postgraduate research, and includes special provisions for international students and minors where applicable.
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1. Parties: Identifies the educational institution and the student entering into the agreement
2. Background: Explains the context - student's enrollment/participation and need for access to confidential information
3. Definitions: Defines key terms including 'Confidential Information', 'Permitted Purpose', 'Educational Institution', and 'Term of Agreement'
4. Scope of Confidential Information: Clearly outlines what information is considered confidential under the agreement
5. Obligations of Confidentiality: Details the student's specific obligations regarding confidential information
6. Permitted Use: Specifies how and when the student may use the confidential information
7. Security Measures: Outlines required measures for protecting confidential information
8. Duration and Survival: Specifies how long the obligations last, including after the agreement ends
9. Return of Confidential Information: Requirements for returning or destroying confidential information
10. Breach and Consequences: Outlines what constitutes a breach and the consequences
11. General Provisions: Standard contract terms including governing law, jurisdiction, and entire agreement
1. International Student Provisions: Additional provisions specific to international students, including cross-border data transfer restrictions
2. Research Project Specific Terms: Additional terms for students involved in research projects or handling sensitive research data
3. Third Party Rights: Provisions relating to confidential information owned by third parties
4. Intellectual Property Rights: Specific provisions regarding IP rights in cases where confidential information includes IP
5. Digital Security Requirements: Specific requirements for handling digital information, relevant for technology-heavy programs
6. Publication Rights: Terms regarding the student's right to publish work that may contain confidential information
7. Guardian Acknowledgment: Required for students under 18, including guardian's acknowledgment and consent
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information covered
2. Schedule 2 - Approved Security Measures: Specific security measures and protocols to be followed
3. Schedule 3 - Approved Uses: Detailed list of permitted uses of confidential information
4. Appendix A - Acknowledgment Form: Form for student (and guardian if applicable) to sign acknowledging understanding
5. Appendix B - Information Handling Procedures: Step-by-step procedures for handling different types of confidential information
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