The Consent Form For Video Recording is an essential legal document used in New Zealand to obtain explicit permission for video recording activities. This document becomes necessary whenever an organization or individual plans to record video footage of identifiable persons, whether for educational, commercial, or documentary purposes. The form is designed to comply with New Zealand's Privacy Act 2020, the Human Rights Act 1993, and other relevant legislation. It includes crucial information about how the recording will be used, stored, and potentially distributed, while outlining the subject's rights regarding their recorded image. The document is particularly important in protecting both the recorder and subject's interests, especially in situations involving sensitive content, minors, or commercial use. It helps organizations demonstrate compliance with privacy laws while providing subjects with clear information about how their image will be used.
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1. Parties: Identification of the person/organization making the recording and the person being recorded
2. Background: Brief context about the purpose of the recording and its intended use
3. Definitions: Clear definitions of key terms used in the form
4. Purpose of Recording: Detailed explanation of why the recording is being made and how it will be used
5. Scope of Consent: Clear description of what activities/events will be recorded and duration
6. Usage Rights: Explanation of how the recording may be used, shared, or published
7. Data Storage and Security: Details about how the recording will be stored, secured, and for how long
8. Rights of the Subject: Explanation of the subject's rights including withdrawal of consent and access to footage
9. Privacy Protection: Measures taken to protect the subject's privacy and personal information
10. Consent Declaration: Clear statement of consent with signature block and date
1. Commercial Usage Terms: Include when recordings may be used for commercial purposes, detailing compensation if applicable
2. Parental/Guardian Consent: Required when recording subjects under 18 or those lacking capacity to consent
3. Sensitive Content Handling: Include when recordings may capture sensitive personal information or activities
4. Third Party Distribution: Include when recordings may be shared with or distributed to third parties
5. Intellectual Property Rights: Include when there are specific IP considerations or transfers of rights
6. Emergency Contact Information: Include for lengthy recording sessions or when recording in potentially risky situations
1. Technical Specifications: Details of recording equipment, quality, format, and technical parameters
2. Recording Schedule: If applicable, detailed timeline of when recordings will take place
3. Specific Usage Scenarios: List of specific contexts or platforms where the recording may be used
4. Privacy Policy: Detailed privacy policy and data protection measures
Relevant legal definitions
Clauses
Relevant Industries
Media and Entertainment
Education
Healthcare
Corporate
Research and Academia
Marketing and Advertising
Legal Services
Non-profit Organizations
Government
Sports and Recreation
Event Management
Security Services
Relevant Teams
Legal
Human Resources
Marketing
Communications
Content Production
Research
Training & Development
Compliance
Media Relations
Event Management
Public Relations
Data Protection
Project Management
Relevant Roles
Video Producer
Content Manager
HR Manager
Legal Counsel
Privacy Officer
Research Director
Marketing Manager
Event Coordinator
Education Administrator
Documentary Filmmaker
Communications Director
Compliance Officer
Project Manager
Training Coordinator
Media Relations Manager
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