The Contract Letter of Employment is a fundamental document used in New Zealand employment relationships to formalize the engagement of new employees or document changes to existing employment terms. This document serves as both a formal offer of employment and a binding contract, incorporating all requirements under New Zealand employment law, including the Employment Relations Act 2000 and related legislation. It is typically issued after successful recruitment negotiations and before the commencement of employment, providing clear documentation of the agreed terms and conditions, responsibilities, benefits, and obligations of both parties. The letter format makes it more approachable than traditional contracts while maintaining legal enforceability and compliance with New Zealand employment regulations.
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1. Date and Address Block: Formal letter heading with date and employee's contact details
2. Salutation: Personal greeting to the employee
3. Position and Parties: Clear identification of the employer and employee, and the position being offered
4. Employment Type: Specification of whether the role is permanent, fixed-term, or casual
5. Start Date and Location: Commencement date and primary place of work
6. Hours of Work: Standard working hours, days, and any flexibility arrangements
7. Remuneration: Salary/wage details, payment frequency, and method of payment
8. Leave Entitlements: Annual leave, sick leave, bereavement leave, and public holiday provisions
9. Duties and Responsibilities: Key responsibilities and reporting relationships
10. Trial Period/Probation: If applicable, details of any trial or probationary period
11. Notice Period: Required notice periods for termination by either party
12. Confidentiality: Basic confidentiality obligations
13. Acceptance: Signature blocks and acceptance provisions
1. Bonus/Commission Structure: Include when role includes performance-based compensation
2. Flexible Working Arrangements: Include when offering remote work or flexible hours
3. Vehicle/Tool Allowance: Include when providing allowances for equipment or vehicles
4. Professional Development: Include when offering specific training or development opportunities
5. Health Insurance: Include when offering health insurance benefits
6. Share Options: Include when offering employee share schemes
7. Post-Employment Restrictions: Include when requiring non-compete or non-solicitation provisions
8. International Travel: Include when role requires overseas travel
1. Job Description: Detailed outline of role responsibilities and requirements
2. Company Policies: Key workplace policies including code of conduct, IT usage, health and safety
3. Commission Structure: Detailed explanation of any commission or bonus calculations
4. Benefits Summary: Comprehensive list of additional benefits and entitlements
5. KiwiSaver Information: Details about KiwiSaver contributions and options
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