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The Daycare Termination Letter is a crucial document used in New Zealand's early childhood education sector when ending a childcare service arrangement. This document is essential for both provider-initiated and parent-requested terminations, ensuring compliance with New Zealand's Education and Training Act 2020 and the Education (Early Childhood Services) Regulations 2008. The letter serves multiple purposes: it formally documents the termination decision, provides required notice periods, outlines any outstanding obligations, and maintains a professional record of the service conclusion. It should be used whenever a daycare arrangement needs to be terminated, whether due to behavioral issues, payment defaults, service changes, or voluntary withdrawal. The document includes specific New Zealand regulatory requirements while maintaining clear communication between the daycare provider and families.

1. Sender Details: Full name and contact details of the daycare center, including license number and physical address

2. Date: Current date when the letter is written

3. Recipient Details: Parent/guardian's full name and address

4. Child Information: Full name and date of birth of the child whose care is being terminated

5. Notice of Termination: Clear statement of termination of daycare services

6. Effective Date: Specific date when the daycare services will end

7. Reason for Termination: Brief, professional explanation of why the services are being terminated

8. Final Payment Information: Details of any outstanding payments or refunds due

9. Closing Statement: Professional conclusion including any necessary next steps

10. Signature Block: Space for signature, name, and title of the daycare center representative