The Employee End of Service Letter is a crucial document in New Zealand employment practice that formalizes the conclusion of an employment relationship. It is required whenever an employee's service with an organization comes to an end, whether through resignation, retirement, redundancy, or termination. The document must comply with New Zealand employment law, particularly the Employment Relations Act 2000 and related legislation. It serves multiple purposes: confirming the end date of employment, documenting final entitlements and payments, addressing the return of company property, and reminding employees of any ongoing obligations. This letter becomes part of the employee's permanent record and may be required for future reference, unemployment benefits, or legal purposes.
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1. Employee Information: Full name, employee ID, position title, and department of the employee
2. Employment Period: Start date and end date of employment
3. Termination Details: Confirmation of employment end date and type of termination (resignation, redundancy, etc.)
4. Final Entitlements: Overview of final pay, including salary, outstanding leave, and other entitlements
5. Company Property: List of company property to be returned and confirmation of return process
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
1. Reference Provision: Include when the company agrees to provide a reference, specifying the type and conditions
2. Post-Employment Restrictions: Include when there are specific non-compete or non-solicitation clauses to remind about
3. Exit Interview: Include when an exit interview is scheduled or required
4. Benefit Continuation: Include when there are benefits that continue post-employment or require action
5. Severance Package: Include when a severance package is being offered, detailing the terms
6. Outplacement Support: Include when the company is providing career transition services
1. Final Pay Calculation: Detailed breakdown of final payment including salary, leave entitlements, and any other payments or deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Summary: Detailed information about the status of various benefits and required actions
4. Contact Information: List of relevant contact details for HR, payroll, and other departments for post-employment queries
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