This Intern Non Disclosure Agreement is essential for organizations in New Zealand that engage interns and need to protect their confidential information, trade secrets, and intellectual property. The document is designed to comply with New Zealand's legal framework, including the Employment Relations Act 2000, Privacy Act 2020, and relevant commercial laws. It should be used whenever an organization brings on an intern who will have access to sensitive information, regardless of whether the internship is paid or unpaid, or part of an academic program. The agreement balances the organization's need to protect its confidential information with the understanding that interns are often students or early-career professionals requiring clear, understandable terms. It includes provisions for handling academic requirements, potential remote work scenarios, and the temporary nature of internship positions.
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1. Parties: Identifies the company and the intern, including their full legal names and addresses
2. Background: Explains the context of the internship and the need for confidentiality protection
3. Definitions: Defines key terms including 'Confidential Information', 'Internship Period', and 'Permitted Purpose'
4. Scope of Confidential Information: Clearly outlines what constitutes confidential information within the organization
5. Confidentiality Obligations: Details the intern's obligations to maintain confidentiality and permitted uses of confidential information
6. Security Measures: Specifies the security procedures the intern must follow to protect confidential information
7. Return of Materials: Requirements for returning or destroying confidential information upon completion of internship
8. Duration of Obligations: Specifies how long the confidentiality obligations remain in effect after the internship ends
9. Breach and Consequences: Outlines the consequences of breaching the agreement and available remedies
10. General Provisions: Standard contract terms including governing law, jurisdiction, and entire agreement clause
1. Intellectual Property Rights: Additional section when intern may create IP during internship, addressing ownership and assignment of rights
2. Third Party Disclosure: Include when intern may need to share information with authorized third parties like academic supervisors
3. Social Media Policy: Add when company has specific concerns about social media usage and confidentiality
4. Remote Work Provisions: Include when intern may work remotely and need specific security measures for remote access
5. Academic Project Usage: Add when intern may need to reference work in academic context, specifying approval process
6. Concurrent Internships/Employment: Include when intern may be working with multiple organizations or studying simultaneously
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the intern may encounter
2. Schedule 2 - Security Protocols: Specific security procedures and protocols the intern must follow
3. Schedule 3 - Approved Third Parties: List of pre-approved third parties with whom confidential information may be shared (if applicable)
4. Appendix A - Acknowledgment Form: Form for intern to sign acknowledging receipt and understanding of confidential information
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