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The Job Application Withdrawal Letter is an essential business communication tool used when a candidate needs to formally remove themselves from consideration for a position. This document is particularly relevant in New Zealand's employment context, where professional communication and good faith dealings are emphasized under the Employment Relations Act 2000. The letter should be used when an applicant has decided not to proceed with their application, whether due to accepting another position, personal circumstances, or other reasons. It typically includes the applicant's details, the position reference, a clear statement of withdrawal, and optional explanations while maintaining professional courtesy. This document helps ensure clear communication and proper documentation of the withdrawal decision, protecting both the applicant's and employer's interests.

1. Sender's Contact Information: Full name, address, phone number, and email of the person withdrawing their application

2. Date: Current date in formal business format

3. Recipient's Information: Name, title, company name, and address of the hiring manager or HR representative

4. Subject Line: Clear indication that this is a withdrawal letter, including the specific position applied for and any reference numbers

5. Greeting: Professional salutation to the appropriate recipient

6. Withdrawal Statement: Clear and direct statement of intention to withdraw the application

7. Professional Closing: Formal closing with signature