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The Letter of Cancellation of Event is an essential document used when an organization or individual needs to formally announce and document the cancellation of a planned event in New Zealand. This document becomes necessary when circumstances require the cancellation of any type of event, whether due to unforeseen circumstances, force majeure, or strategic decisions. It serves multiple purposes: providing official notification to all stakeholders, outlining the refund process, explaining the cancellation rationale, and ensuring compliance with New Zealand consumer protection laws. The letter must be carefully drafted to address potential liability issues while maintaining professional relationships with affected parties. It's particularly important in the context of New Zealand's legal framework, where consumer rights and fair trading practices are strongly protected, and clear communication is essential for risk management.

1. Sender's Details: Full name, address, and contact information of the event organizer or company canceling the event

2. Date: Current date when the cancellation notice is being issued

3. Recipient's Details: Full name and address of the recipient (ticket holder, vendor, or other stakeholder)

4. Event Details: Clear identification of the event being cancelled, including original date, time, and venue

5. Cancellation Statement: Clear and unambiguous statement of cancellation

6. Reason for Cancellation: Brief explanation of why the event is being cancelled

7. Refund Information: Clear details about the refund process, including how and when refunds will be processed

8. Contact Information: Specific contact details for any queries or follow-up questions

9. Closing and Signature: Professional closing, signature of authorized person, and organization name