The Letter of Intent For Job Vacancy is a crucial document in New Zealand's employment process, bridging the gap between verbal discussions and formal employment agreements. It is typically used when an organization wants to formally express interest in hiring a candidate while maintaining certain conditions or completing necessary pre-employment checks. This document, while not legally binding as an employment contract, must still comply with New Zealand employment law principles, including good faith obligations under the Employment Relations Act 2000. It serves to outline preliminary terms, protect both parties' interests, and establish clear next steps in the employment process. The letter is particularly valuable in situations involving senior roles, positions requiring extensive background checks, or when dealing with international candidates requiring visa arrangements.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Subject Line: Clear indication that this is a Letter of Intent for employment
3. Opening Statement: Formal introduction expressing intention to offer employment
4. Position Details: Job title, department, and reporting relationship
5. Key Terms: Proposed salary, start date, and employment type (full-time/part-time)
6. Conditional Statement: Clear statement that the offer is subject to conditions such as reference checks, background verification, or work visa
7. Next Steps: Timeline and process for moving forward, including any required documentation
8. Non-Binding Statement: Clear statement that this is not a formal employment agreement
9. Closing: Signature block and contact information for follow-up questions
1. High-Level Benefits Overview: Brief mention of key benefits package elements, used when wanting to highlight particularly attractive benefits
2. Confidentiality Statement: Statement about keeping the terms confidential, used in senior positions or sensitive roles
3. Expiration Date: Deadline for response, used when timing is critical for the role
4. Preliminary Duties Overview: Brief description of key responsibilities, used for complex or senior roles where clarity is important
5. Location and Work Arrangement: Details about work location or remote work options, used when there are specific arrangements to highlight
1. Position Description Summary: Brief outline of the role and key responsibilities
2. Required Documentation Checklist: List of documents needed for the formal employment agreement
3. Pre-employment Conditions: Detailed list of conditions that need to be met before formal employment can commence
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