The Letter of Intent for Returning to Work is a critical document in New Zealand's employment landscape, typically used when an employee plans to return to work following an extended absence due to illness, injury, parental leave, or other circumstances. This document serves as a formal communication tool that initiates the return-to-work process and helps ensure compliance with New Zealand employment legislation, including the Employment Relations Act 2000, Health and Safety at Work Act 2015, and Privacy Act 2020. It is used across various industries and organization sizes, providing a structured approach to managing workplace returns while considering both employer and employee needs. The letter typically includes essential information such as proposed return dates, any required workplace modifications, medical clearances if necessary, and planned integration schedules, helping to facilitate a smooth and legally compliant return-to-work process.
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1. Employee Information: Full name, position, and relevant employment details of the returning employee
2. Current Status: Brief description of the reason for absence (illness, injury, etc.) and current recovery status
3. Intent Declaration: Clear statement of intention to return to work
4. Proposed Return Date: Specific date or timeframe for intended return to work
5. Work Capacity: Statement about capacity to perform regular duties or any limitations
6. Required Accommodations: Any workplace modifications or support needed for successful return
7. Timeline and Integration Plan: Proposed schedule for return, including any gradual return arrangements
8. Acknowledgment: Statement acknowledging that return is subject to employer approval and medical clearance if required
1. Medical Clearance Statement: Reference to medical clearance when return is from medical condition or injury
2. Workplace Safety Measures: Specific safety protocols needed for return, particularly relevant during public health concerns
3. Remote Work Arrangements: Details of any hybrid or remote working arrangements if applicable
4. Support Requirements: Additional support, training, or resources needed for successful return
5. Review Period: Proposed timeframe for reviewing the return-to-work arrangements
6. Contingency Plans: Alternative arrangements if initial return plan needs modification
1. Medical Clearance Certificate: Official medical documentation clearing employee for return to work
2. Proposed Work Schedule: Detailed breakdown of working hours and days, particularly for gradual return
3. Workplace Modifications List: Specific details of required workplace adjustments or accommodations
4. Risk Assessment: Assessment of any risks and proposed mitigation strategies for return to work
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