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A Letter of Intent to Lease Commercial Property is commonly used in New Zealand's commercial real estate market as an initial step in the lease negotiation process. This document is typically prepared when a prospective tenant has identified a suitable commercial property and wishes to formally express their interest and proposed terms before proceeding with a full lease agreement. It outlines key commercial terms such as proposed rent, lease duration, and intended use of the property, while usually maintaining a non-binding nature. The document helps parties align their expectations and provides a foundation for drafting the final lease agreement. It's particularly useful in complex commercial leasing situations where significant negotiation may be required, or when parties need to document their preliminary agreement while conducting due diligence or securing necessary approvals.

1. Date: The date of the letter

2. Recipient Details: Full name and address of the recipient (potential landlord/tenant)

3. Subject Line: Clear identification that this is a Letter of Intent to Lease Commercial Property with the property address

4. Introduction: Opening paragraph identifying the parties and expressing interest in leasing the property

5. Property Description: Detailed description of the commercial property including address and any relevant identifying details

6. Key Commercial Terms: Proposed essential terms including rent, lease duration, commencement date, and any rent reviews

7. Intended Use: Specified intended use of the property and any required consents or permits

8. Due Diligence: Outline of any due diligence requirements and timeframes

9. Timeline: Proposed timeline for negotiation and execution of the formal lease

10. Non-Binding Statement: Clear statement that the letter is non-binding except for any specifically binding terms

11. Closing: Formal closing including next steps and contact details

12. Signature Block: Space for signatures of authorized representatives