A Letter Of Intent To Lease Residential Property is commonly used in New Zealand's residential rental market as an interim step between property viewing and formal lease execution. This document serves multiple purposes: it demonstrates serious intent from a prospective tenant, outlines proposed lease terms, and provides basic information about the potential tenant's suitability. While not legally binding as a lease agreement, it often includes key details such as proposed rental amount, intended lease duration, and basic tenant information. The document operates within New Zealand's legal framework, particularly considering the Residential Tenancies Act 1986 and related property legislation. It's particularly useful in competitive rental markets or for high-demand properties where landlords need to screen multiple potential tenants. The letter helps streamline the pre-tenancy process by documenting initial agreements and expectations before proceeding to formal lease negotiations.
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1. Date and Letterhead: The current date and the sender's details including full name, address, and contact information
2. Recipient Details: Full name and address of the recipient (property owner/landlord or their agent)
3. Subject Line: Clear identification that this is a Letter of Intent to Lease, including the specific property address
4. Opening Statement: Introduction expressing interest in leasing the property and confirmation of having viewed it
5. Proposed Terms: Key terms including proposed lease duration, intended start date, and proposed rental amount
6. Financial Information: Brief overview of ability to meet rental payments and any relevant financial credentials
7. Intended Use: Statement of intended use of the property and number of occupants
8. Non-Binding Nature: Clear statement that this letter is not a binding lease agreement but an expression of interest
9. Next Steps: Proposed timeline and process for moving forward
10. Closing and Signature: Professional closing, space for signature, printed name, and date
1. Special Conditions: Any specific requests or conditions that the potential tenant wishes to propose, such as minor modifications or pet approval
2. References: List of references from previous landlords or character references, if wanting to strengthen the application
3. Confidentiality: If sensitive information is included, a statement about maintaining confidentiality of the discussions
4. Deadline for Response: If time is of essence, a requested timeline for receiving a response
5. Property Inspection Notes: Specific observations or items noted during property inspection that may need addressing
1. Proof of Income: Optional attachment showing proof of employment, income statements, or other financial documentation
2. Reference Letters: Optional copies of written references from previous landlords or character references
3. Credit Report: Optional recent credit report to demonstrate financial reliability
4. Property Photos: Optional photos of specific areas of the property referenced in the letter, particularly if discussing needed repairs or modifications
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Residential Property
Property Management
Legal Services
Housing
Rental Accommodation
Relevant Teams
Property Management
Residential Leasing
Legal
Real Estate Sales
Tenant Relations
Housing Administration
Rental Operations
Document Administration
Relevant Roles
Property Manager
Real Estate Agent
Leasing Consultant
Tenancy Manager
Legal Counsel
Property Administrator
Housing Coordinator
Rental Portfolio Manager
Residential Leasing Specialist
Tenant Relations Manager
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