The Letter Stating Employment is a crucial document in New Zealand's employment process, typically issued after successful job negotiations but before the commencement of employment. This document serves as a formal written offer and preliminary agreement, bridging the gap between verbal discussions and the full employment agreement. It must comply with New Zealand employment law requirements, particularly the Employment Relations Act 2000, and include essential terms of employment. The letter is used across all industries and employment levels, providing clear written confirmation of key employment terms such as position, remuneration, and start date. While not as detailed as a full employment agreement, the Letter Stating Employment creates a binding commitment between the parties and sets the foundation for the employment relationship.
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1. Employer Details: Full legal name and contact details of the employing organization
2. Date: Date of the letter
3. Employee Details: Full name and address of the employee
4. Position and Title: Specific job title and brief description of the role
5. Start Date: Confirmed employment start date and any probationary period details
6. Work Location: Primary place of work and any flexibility arrangements
7. Hours of Work: Regular hours, days of work, and break entitlements
8. Remuneration: Salary/wage rate, payment frequency, and method of payment
9. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements
10. Notice Period: Required notice period for termination by either party
11. Employment Agreement Reference: Reference to the full employment agreement that will follow
1. Bonus Structure: Include when the role includes performance-based bonuses or commission
2. Vehicle Allowance: Include when a company vehicle or vehicle allowance is provided
3. Flexible Working Arrangements: Include when offering remote work or flexible hours options
4. Additional Benefits: Include when offering health insurance, phone allowance, or other benefits
5. KiwiSaver Details: Include if discussing specific KiwiSaver arrangements beyond statutory requirements
6. Confidentiality Requirements: Include for roles with access to sensitive information
7. Post-Employment Restrictions: Include when there are non-compete or non-solicitation requirements
1. Position Description: Detailed description of role responsibilities and requirements
2. Benefits Schedule: Detailed breakdown of additional benefits and allowances
3. Company Policies Reference: List of key company policies that form part of employment terms
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Technology
Healthcare
Financial Services
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Government
Non-Profit
Agriculture
Transportation
Media and Entertainment
Real Estate
Relevant Teams
Human Resources
Legal
Recruitment
People Operations
Talent Acquisition
Administration
Executive Office
Corporate Services
Relevant Roles
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Managing Director
Department Manager
Project Manager
Senior Developer
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Marketing Coordinator
Human Resources Officer
Financial Analyst
Administrative Assistant
Customer Service Representative
Operations Manager
Research Scientist
Legal Counsel
Account Manager
Business Analyst
Product Manager
Quality Assurance Specialist
Data Analyst
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