The Packing List Commercial Invoice is a critical document in international trade transactions governed by New Zealand law, particularly the Customs and Excise Act 2018 and related regulations. This combined document format streamlines the documentation process by merging two essential trade documents into one comprehensive record. It is required for all international shipments to and from New Zealand, serving multiple purposes including customs clearance, proof of value for duty assessment, evidence of the transaction for tax purposes, and detailed packing information for logistics handling. The document must include specific information required by New Zealand customs authorities and comply with both local and international trade documentation standards. It plays a crucial role in facilitating smooth customs clearance, ensuring accurate product declaration, and supporting payment processing, particularly in letter of credit transactions.
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Key Requirements PROMPT example:
Packing List Commercial Invoice
"I need a Packing List Commercial Invoice for exporting organic dairy products from New Zealand to Japan, with specific requirements for temperature-controlled shipping and compliance with both countries' food safety regulations, planned for March 2025."
1. Document Header: Title of document, date, reference numbers (Invoice number, Purchase Order number)
2. Seller Information: Complete details of the exporter including name, address, tax numbers, contact information
3. Buyer Information: Complete details of the importer including name, address, tax numbers, contact information
4. Shipment Details: Information about shipping method, carrier, departure and destination ports, estimated delivery date
5. Product Details Table: Detailed list of products including description, HS codes, quantity, unit price, total price
6. Package Details: Number of packages, type of packaging, dimensions, weights (gross and net)
7. Commercial Terms: Incoterms, payment terms, currency, banking details
8. Value Declaration: Total invoice value, currency conversion if applicable
9. Certification: Declaration of accuracy and authenticity of the information provided
1. Export License Details: Required when shipping controlled or restricted goods
2. Insurance Information: Included when insurance is arranged by the exporter
3. Special Handling Instructions: Required for dangerous goods, fragile items, or temperature-sensitive products
4. Origin Certificate Reference: Required when preferential trade agreements apply
5. Quality Certification: Required for specific industries or product types requiring quality certificates
1. Detailed Packing List: Breakdown of items per package, including individual package weights and dimensions
2. Product Specifications: Detailed technical specifications of products when required by customs or buyer
3. Safety Data Sheets: Required for chemical products or dangerous goods
4. Product Photos: Visual documentation of products and packaging when required by customs or buyer
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Agriculture
Mining and Resources
Pharmaceuticals
Electronics
Automotive
Textiles
Food and Beverage
Chemical Industry
Construction Materials
Consumer Goods
Industrial Equipment
Relevant Teams
Logistics
Export Operations
Import Operations
Supply Chain
International Trade
Documentation
Shipping
Commercial Operations
Finance
Procurement
Customs Compliance
Order Processing
Relevant Roles
Export Manager
Import Coordinator
Logistics Manager
Shipping Coordinator
Trade Documentation Specialist
Customs Compliance Officer
Supply Chain Manager
International Sales Manager
Trade Finance Manager
Procurement Officer
Operations Manager
Documentation Clerk
Commercial Officer
Freight Forwarding Manager
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